Executive Personal Assistant

Staff Solutions Recruitment; Durban; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player in the automotive sector is seeking an Executive Personal Assistant to support their executive team in Durban. This role involves managing administrative tasks, coordinating special projects, and preparing high-level reports and presentations. The ideal candidate will have extensive experience in office administration, strong communication skills, and the ability to handle travel arrangements efficiently. Join a dynamic team where your contributions will directly impact the success of the organization and help drive strategic initiatives forward.

Qualifications

• 7+ years of experience in a senior PA or office administration role.
• Proficient in preparing high-level reports and presentations.

Responsibilities

• Manage daily operations of the Director's office and coordinate special projects.
• Prepare and manage executive presentations and reports for board meetings.

Skills

Administrative Skills

Communication Skills

Project Management

Report Writing

Event Coordination

Education

Matric with Bachelor Level Pass

Business or Administration Qualification

Job description

Opportunity Available!! Our leading client in the Automotive Sector is looking to employ an Executive Personal Assistant to join their team in Durban.

POSITION INFO : Job Description :

Administration to Executives :

• Attend to routine administrative / PA duties ensuring the daily operation of the Directors office.
• Co-ordinate special projects as allocated by the Executive team.
• Communicate with stakeholder (both internal and external) to achieve the aim of projects
• Monitor progress of projects allocated to staff by the Exec team.
• Consolidate information from across the company as well as within the group of companies to prepare report onprogress, implemented actions and challenges.
• CIPC returns and administration
• Maintaining company statutory records
• Management of executive facilities

High- Level Reporting and Presentations

• Prepare, co-ordinate and manage all executive presentations
• Structure, research, design, formulation and production of company presentations including update and variability,relative to target audience.
• Co-ordinate and update Presentation for the annual budget presentation to the Board for approval of the budget.
• Board, executive reports and minute-taking
• Sustainability, CO2, CEO and COO reports.

Travel Management

• Attend to travel arrangements, car hire and accommodation for the company across three sites.
• Handling of travel advances and the reconciliation thereof.
• Raising of orders up to the receipt of payment

Job Requirements :

• Minimum matric with a bachelor level pass
• Business or administration qualifications or similar are required
• 7 experience in senior PA position or office administration positions
• Experience with high-level reports
• Experience in operations and executive support
• Event-related experience

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