Part Time Virtual Assistant (Central Working Hours)

Caliber6; Cape Town; Remote; ZAR 50 000 - 200 000; Part time

Job summary

An innovative firm is looking for a detail-oriented Virtual Assistant to provide essential administrative and bookkeeping support. This role involves managing emails, scheduling, and client communications to ensure seamless operations. The ideal candidate will possess excellent organizational skills and be proficient in tools like Microsoft Office and Google Workspace. With a focus on accuracy and professionalism, this position offers a unique opportunity to contribute to a dynamic team while working remotely. If you thrive in a fast-paced environment and are eager to make a difference, this role is perfect for you.

Qualifications

• 1-2 years of experience as a Virtual Assistant or similar role.
• Proficiency in Microsoft Office and Google Workspace is essential.

Responsibilities

• Manage emails, calendars, and schedules for smooth operations.
• Perform data entry and bookkeeping tasks with accuracy.

Skills

Organizational Skills

Communication Skills

Data Entry

Bookkeeping

Microsoft Office Suite

Google Workspace

Attention to Detail

Education

Experience as a Virtual Assistant

Basic Graphic Design Skills

Tools

QuickBooks

Xero

Asana

Trello

Canva

Job description

We are seeking a reliable and detail-oriented Virtual Assistant to provide comprehensive administrative, bookkeeping, and data entry support. The ideal candidate will be highly organized, possess excellent communication skills, and be comfortable handling a variety of tasks to ensure the smooth and efficient operation of our business. A professional demeanor and appearance for virtual meetings is essential.

Working hours are a minimum 20 hours a week, however it can require more depending on the volume.

Working hours are central time (US).

Responsibilities:

Administrative Support:

• Manage and organize emails, calendars, and schedules.
• Coordinate meetings, appointments, and travel arrangements.
• Prepare documents, reports, and presentations.
• Handle phone calls and communicate with clients or partners.
• Assist with personal tasks as needed.

Bookkeeping and Data Entry:

• Perform data entry tasks with a high degree of accuracy.
• Assist with basic bookkeeping tasks, including accounts payable/receivable, and expense tracking.
• Prepare and maintain financial records.
• Generate invoices and process payments.

Communication and Client Interaction:

• Communicate professionally and effectively with clients, vendors, and team members via email, phone, and video conferencing.
• Maintain a professional appearance and demeanor for all virtual meetings.
• Provide excellent customer service and address inquiries in a timely and courteous manner.

Additional Tasks:

• Conduct research and compile data.
• Assist with project coordination and follow-up.
• Manage social media accounts (if required).
• Perform other duties as assigned.
  
  

Qualifications:

• 1-2 years of proven experience as a Virtual Assistant or in a similar administrative role.
• Bookkeeping and data entry experience is essential.
• Travel coordinator and design experience is a plus.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with accounting software (e.g., QuickBooks, Xero) is a plus.
• Ability to work independently and with minimal supervision.
• Strong attention to detail and accuracy.
• Reliable internet access and a suitable home office setup.
• Must be presentable and professional in appearance and demeanor for virtual meetings.
  
  

Preferred Skills:

• Experience with project management tools (e.g., Asana, Trello).
• Social media management skills.
• Basic graphic design skills (e.g., Canva).
• Familiarity with CRM software.