Assistant Accountant - Occupancy

Lovisa; Gauteng; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading global fast-fashion retailer is seeking a Lease Administrator to provide vital support for leasing operations. This role involves managing lease documentation, collaborating with finance and property teams, and ensuring compliance. Ideal candidates will have strong analytical skills, experience in finance, and proficiency in relevant software. This is a 3-month fixed-term contract with opportunities for process improvements and strategic contributions.

Qualifications

• Experience in a fast-paced finance or accounts payable role.
• Proficient in MS Office, especially Excel.
• Experience with property management software (preferably Lease Eagle).

Responsibilities

• Provide leasing administration support for Lovisa stores globally.
• Manage month-end accruals and lease payments lifecycle.
• Generate weekly reports to support Leasing Executives.

Skills

Communication

Analytical

Problem Solving

Detail-oriented

Team Player

Education

Experience in finance or accounts payable

Tools

Excel

Lease Eagle

Job description

Lovisa is a fast-fashion retailer with a global presence, characterized by energetic growth. We are seeking a Lease Administrator to support our stores and offices worldwide.

Position Purpose and Expectations:

• Provide leasing administration support for Lovisa stores and support offices globally.
• Handle approval of rental payments, rent reviews, and general lease requirements.
• Manage month-end accruals and the entire lifecycle of lease payments.
• Oversee bank guarantee processes, cash deposits, and fitout contributions for new and renewing leases globally.
• Collaborate closely with finance and property departments on lease and property queries.
• Maintain data in leasing software (Lease Eagle).
• Generate weekly reports to support Leasing Executives worldwide.
• Assist with lease administration and compliance.
• Keep property databases updated with accurate data, including lease expiry, renewal dates, landlord incentives, base rent, outgoings, and other terms.
• Serve as the central point of contact for lease-related matters to ensure team awareness of lease requirements.
• Support and collaborate with the Lease Administration team, Leasing team, and other property department members.

Key Responsibilities:

• Conduct reference checks and reconcile store data.
• Maintain data integrity within the lease database (Lease Eagle).
• Review lease documentation for compliance.
• Occasionally prepare retail leases and subleases, assisting Lease Administrators.
• Interpret lease agreements independently and in detail.
• Record and track all dealings, maintaining lease reports and systems.
• Implement best practices in lease administration.
• Coordinate with departments to ensure smooth store opening transactions.
• Identify opportunities to reduce costs and improve efficiency.

Business Operations:

• Understand the property industry, lease contracts, legal terminology, and obligations of tenants and landlords.
• Proficient in MS Office, especially Excel.
• Self-motivated, proactive, and able to work independently within a team.
• Detail-oriented with high accuracy and organization skills.
• Excellent written and verbal communication skills.
• Capable of multitasking effectively.
• Strong analytical and problem-solving abilities.
• Work efficiently under pressure to meet deadlines.
• Team player who demonstrates respect for others.

Contribution to the Group:

• Actively participate in shaping business strategy.
• Engage in process improvements within the department.
• Be coachable, flexible, and proactive.
• Support company policies and procedures.

Qualifications for Success:

• Experience in a fast-paced finance or accounts payable role.
• Intermediate to advanced Excel skills.
• Passionate, team-oriented, and detail-focused.
• Excellent stakeholder communication skills.
• Ability to prioritize conflicting deadlines.
• Experience with property management software (preferably Lease Eagle).

This is a 3-month fixed-term contract. We value diverse cultures and the unique experiences of our team members.

We celebrate our global presence by supporting our culturally diverse team worldwide.