Branch Administrator - Secunda

Fidelity Services Group; Secunda; On-site; ZAR 30 000 - 50 000; Full time

Job summary

An established industry player is seeking a Branch Administrator for its Secunda location. This pivotal role involves overseeing administrative, HR, and financial responsibilities, ensuring smooth operations within the branch. The ideal candidate will possess strong payroll and financial knowledge, along with excellent organizational and interpersonal skills. With a focus on compliance and efficiency, you'll manage budgets, personnel, and reporting, while supporting the Branch Manager in various functions. Join a dynamic team where your contributions will help shape the future of branch operations!

Qualifications

• Minimum of 5-8 years in a similar environment.
• Strong command of English and excellent administrative skills.

Responsibilities

• Manage payroll and salary concerns accurately.
• Oversee personnel management, including onboarding and terminations.
• Prepare and submit weekly, monthly, and quarterly reports.

Skills

Payroll knowledge

Financial knowledge

Computer literacy

Interpersonal skills

Organizational skills

Education

Grade 12 or Matric Certificate

Tertiary qualification

Tools

Microsoft Office

Job description

Vacancy: Branch Administrator - Rustenburg

A position has become vacant at our Secunda Branch and will report to the Branch Manager. The overall purpose of this position is to oversee all the Administrative, HR, and Financial responsibilities of the branch.

Minimum Requirements

Qualifications, experience, and other competencies required:

• Grade 12 or Matric Certificate.
• A tertiary qualification will be an advantage.
• Minimum of 5-8 years in a similar environment.
• Payroll knowledge and experience – essential.
• Financial knowledge – essential.
• Computer literacy and proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook).
• No criminal record.
• Own reliable transport.
• Reside within Secunda or surrounding areas.

Key Responsibilities

• Handle payroll and salary concerns accurately and efficiently.
• Daily booking of Guards on Posting Sheets.
• Manage billing and finance, including reporting on the MOS report to the Branch and Senior Management.
• Oversee personnel management, including onboarding and terminations.
• Manage fleet and branch assets.
• Manage budget allocation for the Transport Department, invoices, and PO requests.
• Assist the Branch Manager with functions and financial actions.
• Manage petty cash system and submissions.
• Prepare and submit weekly, monthly, and quarterly reports.
• Serve as a key contact for all branch departments.
• Perform office administration duties such as answering calls, emails, and filing.
• Implement and adhere to company policies and procedures.
• Manage schedules and deadlines for administrative functions.
• Ensure smooth flow of information within the branch.
• Coordinate and ensure branch compliance and audit readiness.
• Oversee facilities, maintenance, and tradespersons.
• Prepare reports and assist with presentations to managers and executives.
• Support managers and executives with projects and tasks.
• Engage with security officers regularly.
• Handle pension and provident fund submissions.
• Assist with UIF documentation.
• Provide comprehensive branch support.
• Act as key liaison between the branch and the group.

Core Competencies

• Strong command of English.
• Positive attitude and professional appearance.
• Excellent administrative and organizational skills.
• Good interpersonal and communication skills.
• Ability to liaise professionally at all levels.
• Highly motivated and enthusiastic.
• Ability to work under pressure.
• Proficiency in Microsoft Word, Outlook, Excel, and quick learner of Fidelity Security Systems.

We reserve the right not to appoint to any advertised position. Preference is given to existing employees, with selection based on merit. We encourage and support Historically Disadvantaged and Disabled candidates.

Fidelity Security Group (Pty) Ltd promotes fair practice and ethical business. If you are not contacted within 10 working days after the closing date, please consider your application unsuccessful.