Accounts Payable Clerk / Debtors and Creditors Clerk

Job Overview:
We are seeking a detail-oriented and experienced Accounts Payable Clerk / Debtors and Creditors Clerk to manage financial transactions, ensure accurate invoice processing, and oversee account reconciliation. The ideal candidate will be responsible for invoicing, client account statements, VAT compilation, and supporting Coupa and online accounting software (Sage Accounting, QuickBooks, etc.).

Key Responsibilities:

1. Invoice Processing & Administration:
   Generate and issue invoices accurately and in a timely manner.
   Ensure all invoices comply with company policies and tax regulations.
2. Client Account Statements & Reconciliation:
   Prepare and distribute monthly statements of account for various clients.
   Reconcile payments received against submitted invoices.
   Follow up on outstanding payments and resolve discrepancies.
3. Payment Reconciliation & Tracking:
   Match supplier invoices with purchase orders and payments.
   Reconcile creditors’ and debtors’ ledgers to ensure financial accuracy.
   Process and verify payments and ensure proper documentation.
4. Coupa Administration & Support:
   Manage supplier onboarding and purchase order processing on Coupa.
   Provide administrative support and troubleshooting for Coupa users.
   Ensure compliance with procurement policies and financial guidelines.
5. VAT Compilation & Compliance:
   Prepare VAT reports and ensure timely submission.
   Assist in VAT reconciliations and compliance with tax regulations.
6. EMP201 & EMP501 Administration:
   Prepare and submit EMP201 and EMP501 payroll tax returns.
   Ensure compliance with SARS (South African Revenue Service) regulations.
7. Online Accounting Software Management:
   Administer, configure, and operate accounting software such as Sage Accounting, QuickBooks, or similar platforms.
   Maintain and update financial records in the system.
   Provide user support and troubleshoot system-related issues.

Qualifications & Skills:

1. Diploma or Certificate in Accounting, Finance, or a related field.
2. 2+ years of experience in accounts payable, debtors, and creditors management.
3. Proficiency in Sage Accounting, QuickBooks, Coupa, or similar accounting software.
4. Strong understanding of VAT and tax compliance regulations.
5. Experience with EMP201 and EMP501 submissions.
6. Excellent reconciliation and problem-solving skills.
7. Attention to detail and ability to work with minimal supervision.
8. Strong communication and organizational skills.

Preferred Skills (Advantageous):

1. Knowledge of South African financial regulations and SARS compliance.
2. Experience in handling procurement and supplier payments via Coupa.
3. Ability to analyze financial data and generate reports.

Working Model: Remote work