Payroll Officer

iKhokha; Umhlanga Rocks; Hybrid; ZAR 30 000 - 60 000; Full time

Job summary

Join a dynamic and fast-paced FinTech company that empowers small businesses across South Africa. As a Payroll Officer, you will play a crucial role in managing payroll processes, ensuring compliance with tax legislation, and supporting the HR team. This innovative firm offers a collaborative culture, opportunities for continuous learning, and a hybrid work model. If you are detail-oriented and thrive in a changing environment, this role is perfect for you. Be part of a team that values your contributions and helps drive meaningful change in the industry.

Benefits

Competitive Pay and Benefits

Medical Aid Contributions

Study Leave Opportunities

Friendly Collaborative Culture

Onsite Coffee and Beverages

Guidance from Visionary Leadership

Qualifications

• 5+ years experience in payroll management with strong tax legislation knowledge.
• Proficiency in Sage 300 and MS Office suite, especially Excel.

Responsibilities

• Manage monthly payroll processing and ensure compliance with SA tax laws.
• Review HR documentation and assist with onboarding and offboarding.

Skills

Sage 300

Payroll Management

Tax Legislation Knowledge

Attention to Detail

Organizational Skills

Communication Skills

MS Excel

Self-starter Mindset

Education

Business Administration/Finance Degree or Diploma

Certification in Sage 300

Tools

Sage 300 People

MS Excel

MS Dynamics 365 Business Central

Job description

Company Description

iKhokha is a place where chance takers become change makers.

At iKhokha, we believe in better. As you'd expect, our pace is fast-moving and ever-changing. We like it that way. As one of the fastest growing Fintechs in Africa, we've built a team of global change-makers who want to make an impact. If you believe in a better future, be a chance-taker and help us empower small businesses in South Africa.

Job Description

Our iKTribe is on the hunt for a Payroll Officer who takes pride in precision and loves keeping things running smoothly.

If you’re a Sage 300 pro who thrives in a fast-paced environment and wants to play a key role in a FinTech company that's empowering entrepreneurs across South Africa, this could be your next great move.

So, what will you do?

You will ensure the accurate and efficient management of iKhokha’s monthly Payroll.

In addition to the above, you will:

1. Review HR-related documentation to ensure all relevant payroll documents are filed correctly, kept up to date, and submitted to 3rd parties as required (e.g., employee IDs, tax numbers, bank details, medical aid, group risk info).
2. Assist Talent team in onboarding and offboarding employees from the company’s medical aid & group risk schemes.
3. Ensure that monthly payroll and ad hoc payroll runs are processed accurately, efficiently, and in accordance with SA tax legislation.
4. Review monthly commission reports generated by sales and support team leaders and submit them to the Finance Operations Manager for final approval. Investigate any anomalies.
5. Capture and review all business-related expenditure incurred by employees and appearing on payroll. Investigate any unauthorized spend.
6. Assist with payroll forecasting for budget purposes.
7. Generate reports related to time/effort expended by Product team members for internal asset capitalization.
8. Review leave pay and bonus balances, investigating discrepancies (e.g., long-outstanding leave).
9. Assist in the submission of PAYE and other tax returns under oversight of the Finance Operations Manager.
10. Escalate payroll system errors to the Finance Operations Manager and Sage/3rd party consultancies as needed.
11. Engage with Sage/3rd party consultancies to improve payroll systems and processes.
12. Act as the primary relationship manager with the internal HR team to communicate payroll-related updates (e.g., new hires, terminations, salary changes).
13. Respond to employee payroll queries, investigate discrepancies, generate dummy payslips, tax returns, etc.
14. Manage relationships with 3rd party providers like Discovery, PSG, and Sage.
15. Assist with implementing the company’s BEE strategy related to skills development, including generating the annual workplace skills development plan and employment equity reporting.

Qualifications

• Business administration/finance degree or diploma.
• Certification in Sage 300.

Deal Breakers

• 5+ years’ experience in a payroll department.
• Excellent knowledge of tax legislation affecting employees’ pay.
• Proficiency in MS Word, MS Outlook, and MS Excel.
• Intermediate-to-expert experience with Sage 300 People payroll software.
• Self-starter with an entrepreneurial mindset willing to work in a scale-up culture.
• Ability to handle pressure and adapt to a dynamic environment.
• Attention to detail, organizational, and communication skills.
• Curiosity and willingness to learn about how company operations influence payroll (e.g., commissions, overtime).

Preferred Experience

• Managing Discovery Medical Aid & Group Risk schemes.
• Advanced MS Excel skills.
• Experience with MS Dynamics 365 Business Central or similar accounting software.

Additional Information

Perks of joining the Tribe?

• Work in a high-growth company with tangible results.
• Hybrid, remote, and in-office work models.
• Competitive pay and benefits, including Medical Aid and Group Risk contributions.
• Guidance from visionary leadership.
• Opportunities for study leave and ongoing learning.
• Friendly, collaborative culture with a team of dedicated humans.
• Onsite coffee and beverages provided by an in-house Barista at HQ.