Warranty Manager

Finding Personnel (Pty) Ltd; Midrand; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading company in Information Technology and AI Services is seeking a Warranty Manager to lead their customer service team. The role involves managing daily operations, ensuring exceptional customer support, and driving continuous improvement. Candidates should have extensive experience in warranty management, data analysis, and a strong commitment to customer satisfaction.

Qualifications

• 3+ years in Warranty Management, preferably in ICT Distribution.
• Proven success in leading teams and achieving objectives.
• Experience with call center technology and data analysis.

Responsibilities

• Manage customer service representatives and ensure high-quality service.
• Develop processes to optimize call center operations.
• Handle escalations and resolve complex customer issues.

Skills

Leadership

Data Analysis

Customer Service

Problem Solving

Communication

Education

Matric with Mathematics

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

INDUSTRY : Information Technology and AI Services

Salary / CTC : R 45 000 (Depending on current earnings, qualifications and experience)

Report to : Head of Department

Job Summary :

The primary purpose of the Warranty Manager is to lead our team of customer service representatives in providing exceptional support to our customers. The successful candidate will be responsible for managing the day-to-day operations of the Warranty Facilitation Centre, ensuring high-quality customer service, and driving continuous improvement to meet business objectives and customer SLAs.

Key Responsibilities :

• Manage a team of customer service representatives, providing coaching, guidance, and feedback to ensure excellent customer service.
• Develop and implement processes and procedures to optimize call Centre operations, including workflow, staffing, and performance management.
• Analyze and report on key performance area (KPAs) such as call volume, resolution rates, and customer satisfaction
• Collaborate with cross-functional teams, including Sales, Technical, and Brand to ensure alignment and effective communication
• Develop and implement training programs to ensure representatives are knowledgeable about products, services, Customer SLA, ASP, Vendor SOP and Agreements.
• Handle customer escalations and resolve complex issues in a timely and professional manner.
• Identify and implement opportunities for process improvement, cost reduction, and revenue growth.
• Ensure compliance with company policies, procedures, and industry regulations
• Reporting and stats Analytics
• Virtual and face-toface customer training
• Manage claim process with the retailer, Pinteq and the debtors team
• Manage Extended Warranty process and reconciliation
• Stock management and sales process

EXPERIENCE AND KNOWLEDGE :

• 3 years + experiences in a Warranty Management role, preferably in an ICT Distribution industry
• Proven track record of success in leading teams and achieving business objectives
• Experience in data analysis
• Experience in a customer services environment with proven track record of driving customer satisfaction
• Experience working in an environment with SLA’s
• Experience working with Call centre technology and software, such as ERP and ticketing systems
• A minimum of two years of management experience – leading and managing a team

SKILLS AND EDUCATION

• Matric with mathematics is essential
• Understanding of basic Finance including AP and AR
• Proficiency in MS Word, Excel, Outlook, and PowerPoint
• Excellent verbal and written business communication skills
• Excellent communication, leadership and problem solving skills
• Ability to analyse data and make informed decisions
• Strong customer service skills and commitment to customer satisfaction
• Able to communicate basic calculations (ability to work with numbers)
• Organised individual who is SLA driven with good time management skills
• Excellent interpersonal skills
• Leadership ability
• Ability to delegate
• The full suite of management skills including : recruitment, performance management, coaching, mentoring, delegating, leave management, supervising
• Ability to be tactful and diplomatic
• Able to work as a team and collaborate with others as well as to work independently able to manage conflict situations

PERSONAL ATTRIBUTES AND QUALITIES :

• Able to work in a pressured environment, to meet targets and SLA’s
• Enjoys collaborating with other functional departments
• Mature individual
• Passionate about technology
• Prides themselves in exceptional workmanship
• Good attention to detail and enjoys accuracy
• Able to work quickly
• Willing to go the extra mile
• Great attitude - energetic, enthusiastic, and motivated
• Must be able to operate professionally and manage conflict situations professionally
• Well-groomed and highly presentable
• Be patient, tolerant and diplomatic
• Ability to work as part of a team
• Analytical thinker

COMPLIANCE COMPETENCIES

• Perform all duties with integrity, to the highest ethical standards, and in compliance with all relevant legal, contractual and other requirements as mandated by the Company Code of Conduct.
• Keep up to date with changes in applicable compliance obligations, controls and measures relevant to the role.

EXTRAS

Travel Required : Yes local and interprovincial travel

Driver’s License & Vehicle : Yes

Grooming : Must be well-groomed and present a positive corporate image