Billing Coordinator

Exceed Human Resource Consultants Ltd; Wes-Kaap; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading company in human resources is seeking a finance professional to manage billing processes and ensure compliance with regulations. The role involves creating invoices, resolving discrepancies, and maintaining excellent client relationships. Ideal candidates will have a finance or accounting background, strong interpersonal skills, and the ability to work in a dynamic environment.

Qualifications

• Knowledge of billing processes and operational functions.
• Experience working with multiple currencies (1-3 years preferred).
• Understanding of commercial drivers in a global business.

Responsibilities

• Creating sales invoices and managing billing processes.
• Resolving invoice discrepancies and ensuring compliance.
• Building relationships with clients and maintaining data security.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Customer service skills

Adaptability

Education

Finance or Accounting qualification

Tools

Accounting software (X3 preferred)

Excel

MS Office

Job description

Job Responsibilities

1. Creating sales invoices from the operating software.
2. Managing the timely flow of files being passed for billing (invoices and pro-formas), ensuring accuracy and compliance standards are maintained.
3. Working with clients and colleagues in Operations and Account Management to ensure delivery of efficiency and service excellence.
4. Researching and resolving invoice discrepancies and responding to enquiries within specified time frames.
5. Building and developing excellent working relations with key clients and colleagues.
6. Providing supporting documentation for clients and auditors.
7. Proactively reviewing pending billing to ensure invoices are raised promptly.
8. Complying with information security regulations, principles, and obligations in line with ISO standards, emphasizing continuous learning as technology evolves.
9. Maintaining software and data encryption in accordance with compliance and data protection laws globally, ensuring data safety and accountability.
10. Demonstrating commitment to Environmental, Social, and Corporate Governance (ESG) by reducing greenhouse gas emissions, waste, and increasing recycling efforts.
11. Sharing ideas with your sustainability champion to help reduce your office's carbon footprint.

Qualifications and Experience

• Finance or Accounting qualification / part qualification.
• Knowledge of billing processes and operational functions.
• Understanding of the commercial drivers and operations of a global business.
• Knowledge of general accounting procedures and accounting software (X3 preferred but not essential).
• Experience working with multiple currencies (1-3 years preferred), or similar relevant experience.
• Excellent customer service skills.
• Knowledge of sales tax regulations (VAT, GST, etc.).

Skills and Personal Attributes

• Strong interpersonal skills and ability to work across diverse international cultures.
• Organizational and prioritization skills, self-motivated and team-oriented.
• Ability to meet deadlines consistently.
• Attention to detail and accuracy.
• Adaptability and resilience under pressure.
• Proficiency in Excel and MS Office.
• Positive attitude and quick learner.
• Reliable transportation to and from the office.