Senior Administrative Officer : Office of the Deputy Director-General : Administration Learning[...]

National School of Government; Pretoria; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading government institution is seeking a Senior Administrative Officer to support the Deputy Director-General in managing administrative tasks, coordinating branch activities, and overseeing budget administration. The ideal candidate will have a relevant diploma and experience in office administration.

Qualifications

• 2-3 years relevant experience in office administration.

Responsibilities

• Manage the diary of the DDG and screen calls.
• Coordinate records management including filing and archiving.
• Oversee branch and office budgets.

Skills

Office Administration

Business Administration

Public Management

Education

National Diploma (NQF level 6)

Job description

Job title : Senior Administrative Officer : Office of the Deputy Director-General : Administration Learning & Professional Development

Job Location : Gauteng, Pretoria

Deadline : May 15, 2025

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REQUIREMENTS :

• A minimum National Diploma (NQF level 6) as recognized by SAQA in office administration, business administration, public management, or relevant field.
• Experience : Two (2) to three (3) years relevant experience in office administration.

DUTIES :

• Administrative Services : Manage the diary of the DDG, screen calls, respond to inquiries, provide secretariat services, organize meetings and events, compile attendance registers and meeting agendas, distribute meeting packs, take minutes, manage stationery and equipment supplies, and arrange travel.
• Branch coordination : Communicate with clients, stakeholders, and service providers; convene meetings; coordinate records management including filing, safekeeping, and archiving.
• Compliance and Management Reporting : Manage compliance calendar, collate reports, ensure quality checks, source relevant information, and prepare necessary documentation such as letters, submissions, and briefing notes.
• Budget Administration : Oversee branch and office budgets, assist in funding and procurement planning, maintain expenditure records, and track financial commitments.