PERSONAL ASSISTANT / OFFICE MANAGER ADVANCED PROFICIENCY ON SAP AND MICROSOFT OFFICE SUITE

JustTheJob.co.za; Krugersdorp; On-site; ZAR 390 000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant/Office Manager to support their operations. This role involves managing travel arrangements, maintaining filing systems, and overseeing diary management. The ideal candidate will possess advanced proficiency in SAP and Microsoft Office Suite, ensuring smooth administrative processes across multiple plants. If you are organized, detail-oriented, and ready to take on a challenging yet rewarding position in a dynamic environment, this opportunity is perfect for you. Join a team where your contributions will be valued and make a significant impact on the company's success.

Qualifications

• Proven experience in office management and administrative support.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage travel and accommodation bookings for personnel.
• Oversee filing systems and diary management.
• Administer time and attendance records for staff.

Skills

Advanced Proficiency on SAP

Microsoft Office Suite

Diary Management

Filing Systems Management

Education

Matric

Secretarial Qualification

Tools

Travel IT

SharePoint

Job description

PERSONAL ASSISTANT / OFFICE MANAGER
Advanced Proficiency on SAP and Microsoft Office Suite
Location: West Rand
Salary: R390K CTC per annum

Reporting to: General Manager and supporting Admin and Plant Managers

Responsibilities:

1. Handle all travel, accommodation, and related bookings for functions on Travel IT
2. Upkeep of impeccable filing systems
3. Diary management and scheduling of meetings
4. Monitor all time and attendance, including sick leave and leave for Plant personnel
5. Preparation of overtime payments and familiarity with time and attendance functions
6. Prepare and upload all standby allowances for personnel and handle payments
7. Systems administration, uploading new procedures for 4 separate plants in SharePoint
8. Manage utility allocations (electricity, water, etc.)
9. Monitor telephone usage
10. Creation of orders
11. Compile reports on man-hours worked for SHE department
12. Upload contractors on SAP system
13. Ordering of supplies from stores for security, admin, and Safety personnel
14. Minute taking and typing up thereof
15. Assist with preparation for compilation of budgets

Minimum Requirements:

Matric plus Secretarial qualification