Crewing Manager

AVI Limited; Cape Town; On-site; ZAR 400 000 - 600 000; Full time

Job summary

A leading company in the maritime industry is seeking a Crewing Officer to oversee staffing and compliance for their vessels. The role involves managing crew schedules, training, and ensuring adherence to maritime regulations. Ideal candidates will have extensive experience in crewing and a solid understanding of maritime legislation. Join a dynamic team and contribute to the effective management of seafarers while ensuring operational excellence.

Qualifications

• Minimum 5 years’ experience in a Crewing department.
• Minimum 4 years’ experience in a vessel fishing environment as Crewing Officer.

Responsibilities

• Establish and submit head count requirements through a solid manpower plan.
• Maintain the planning state for all managed vessels using the company crew management system.
• Manage and review the Talent Training Matrix and succession plan for Sea Staff.

Skills

Microsoft Office Suite

Education

Grade 12 / Matric

National Diploma in Human Resources Management

Project Management or Operations Diploma

Job description

Job Location : Western Cape, Cape Town Deadline : May 24, 2025

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Key Areas of Impact :

Sea Staff Head Count

• Establish and submit head count requirements through a solid manpower plan, identifying risks timeously to management.
• Verification of seafarer certification and qualifications upon employment.
• Screening and initial evaluation of candidates for experience and skills assessment.
• Liaising with the relevant Skipper, Managers or Chief Engineer for interview and approval of candidates as Officers.
• Establishing and maintaining relationships with crewing partners within the business.
• Establishment and management of seafarer staff to ensure vessels are manned as per operational requirements.
• Ensure the crewing management system (FIS) is kept updated and in line with SAP head count.

Crew Planning and Scheduling

• Maintaining the planning state for all managed vessels using the company crew management system (FIS).
• Liaising with Engineering Superintendents, Shore Skippers and Processing Manager regarding schedule crew changes.
• Ensure crew leave cycles are properly managed and that crew are relieved on time, providing feedback to vessels and crew.
• Coordinate the Freezer Vessel sailing system with Skippers for trip schedules as per approved system.
• Maximize crew availability by reviewing crew movements and maintaining contact with off-duty crew.
• Manage and coordinate watch keepers for vessels along quayside during shore leave.
• Verify and approve all sailing crew lists and acting forms.
• Manage crew and officer certification validity and expiry of Certificates of Competency (CoC’s) and ancillary courses.
• Verify and approve all training requests to coordinate relievers and deployment utilization.
• Manage vessel core crew changes with Shore Skipper and Marine Technical Manager.
• Ensure the validity of SAMSA Medical Certificates, Seaman’s books, and ancillary courses.
• Implement a dry dock plan for crew not required during dry dock projects.
• Manage crew numbers per vessel per voyage as per standards and vessel requirements.
• Liaise with Skippers regarding medical requests and verify compliance with SOPs.

Talent, Training & Succession Planning

• Manage and review the Talent Training Matrix and succession plan for Sea Staff.
• Identify gaps in training against the company's Training Matrix.
• Liaise with Group Training Manager and Production Trainers to address training needs.
• Ensure compliance with SAMSA regulations for officers and vessel management teams.
• Establish specific training requirements and close qualification gaps.
• Coordinate input from Marine Technical Manager, Skippers, and Shore Skipper for officer assessments.
• Manage Engineering and Deck Cadet programs with relevant managers.
• Provide training to the Crewing Officer on legislative and SAMSA requirements.

HR & Payroll Administration

• Draft seagoing communications and post notices for personnel updates.
• Manage SAP recruitment, changes, or terminations workflows.
• Liaise with Clinic, Risk, and Safety Officers for onboarding compliance.
• Manage onboarding and documentation for new seagoing personnel.
• Ensure pre-joining routines are properly managed.
• Ensure safety gear policy compliance and PPE issuance.
• Approve PPE submissions for payroll.
• Verify and approve crew lists, allowances, and D&E forms.
• Approve sick certificates, vessel work requests, and leave forms.
• Coordinate deployment tracking for payroll.
• Manage deployment queries and leave requests.
• Verify and approve advance requests and manual requests with Finance.
• Coordinate medical assessments with the Clinic.
• Maintain up-to-date employee files with valid certifications and information.

Industrial Relations and Reporting

• Engage with HR and Risk Officers on IR cases.
• Prepare disciplinary cases in line with policies.
• Liaise on disability and referral cases.
• Discuss incapacity cases with HR.
• Handle grievances and escalate serious cases.
• Submit weekly and monthly reports on seagoing staff and related matters.
• Maintain relationships with seagoing staff, operations, and management.

Regulatory Compliance and General Duties

• Stay updated on statutory manning regulations and maritime legislation.
• Verify seafarer certifications and qualifications.
• Ensure all crew possess valid Seaman’s books and SAMSA medicals.

What It Takes to Succeed :

Experience that set you up for success :

• Minimum 5 years’ experience in a Crewing department.
• Minimum 4 years’ experience in a vessel fishing environment as Crewing Officer.
• Extensive knowledge of Maritime legislation including STCW and SAMSA Medical Guidelines.
• Seagoing experience and understanding of SAMSA courses and requirements.
• Well-established industry network including manning agencies and seafarers.
• Proficiency in Microsoft Office Suite.

Qualifications & Certifications :

• Grade 12 / Matric
• National Diploma in Human Resources Management or similar
• Project Management or Operations Diploma (advantageous)