Executive Assistant

Merchants; Johannesburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading company is seeking an exceptional Executive Assistant to provide high-level support to the Finance Director. This pivotal role requires strong organizational skills, attention to detail, and the ability to manage complex schedules. The ideal candidate will have a Matric plus a Diploma/Degree and 3-5 years of experience supporting executive leadership, along with proficiency in MS Office.

Qualifications

• 3–5 years’ experience supporting executive-level leadership.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Valid driver’s license and own vehicle.

Responsibilities

• Manage the FD’s calendar, meetings, and commitments.
• Prepare agendas, presentations, and minutes for key meetings.
• Plan and execute team events and coordinate travel.

Skills

Communication

Interpersonal skills

Planning

Organisational abilities

Multitasking

Attention to detail

Education

Matric + Diploma/Degree

Tools

MS Office

Job description

We're Hiring: Executive Assistant to the Finance Director

Are you a highly organised, proactive, and discreet professional with a passion for supporting executive leadership? We’re looking for an exceptional Executive Assistant to provide high-level support to our Finance Director (FD) and occasionally the Executive Committee (Exco).

This is a pivotal role where your attention to detail, emotional intelligence, and ability to manage complex schedules and events will make a real impact.

Key Responsibilities

Executive Support & Secretarial Services

• Be the first point of contact for the FD, managing calls, queries, and visitors.
• Maintain and prioritise the FD’s calendar, meetings, and commitments.
• Track follow-ups and ensure timely completion of tasks.
• Monitor departmental entertainment budgets and manage team recognition initiatives.

Administrative Excellence

• Prepare agendas, presentations, and minutes for key meetings.
• Draft professional communications and manage confidential correspondence.
• Handle purchase orders, credit card reconciliations, and document preparation.

Event & Travel Coordination

• Plan and execute team events, liaising with venues and suppliers.
• Coordinate local and international travel, ensuring seamless itineraries and compliance with policy.

What We’re Looking For

Skills & Attributes

• Exceptional communication and interpersonal skills.
• High level of discretion, integrity, and emotional maturity.
• Strong planning, organisational, and multitasking abilities.
• Proactive, detail-oriented, and able to work independently.

Qualifications & Experience

• Matric + Diploma/Degree (Secretarial/Admin qualification advantageous).
• 3–5 years’ experience supporting executive-level leadership.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Valid driver’s license and own vehicle.