Floor Customer Advisor Cape Town, Western Cape, South Africa

C40 Cities; Cape Town; On-site; ZAR 30 000 - 70 000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to support the Executive Director in a fast-paced financial services environment. This role is pivotal for ensuring smooth operations, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities. The successful candidate will handle correspondence, manage schedules, and coordinate travel, all while maintaining confidentiality and professionalism. Join a global team that values creativity and offers opportunities for accelerated career progression in a vibrant culture. If you're ready to make a significant impact, this is the role for you.

Qualifications

• 5+ years experience as an Executive Assistant in a legal environment.
• Strong understanding of legal terminology and document preparation.
• Exceptional organizational and time-management skills.

Responsibilities

• Manage the Executive Director's complex calendar and schedule appointments.
• Prepare, review, and organize important documents and presentations.
• Coordinate travel arrangements and organize key events.

Skills

Organizational Skills

Communication Skills

Document Management

Legal Terminology

MS Office Suite

Problem-Solving Skills

Attention to Detail

Flexibility

Education

Degree in Business Administration

Diploma in Legal Studies

Tools

Legal Software Platforms

Project Management Software

Job description

Our client is a collective investment scheme in property which aims to provide investors with sustainable income. They are searching for an Executive Assistant / Legal Secretary who will serve as a key partner to the Executive Director, providing comprehensive administrative support to ensure smooth day-to-day operations. This role requires a high level of discretion, attention to detail, and the ability to navigate a fast-paced and ever-evolving financial services environment.

Key Responsibilities

1. Calendar & Schedule Management: Manage the Executive Director's complex calendar, prioritize urgent matters, schedule appointments, meetings, and travel arrangements ensuring optimal time management and organization.
2. Correspondence & Communication: Handle incoming and outgoing communications, including emails, calls, and correspondence.
3. Travel & Event Coordination: Arrange travel, accommodation, and itineraries for both domestic and international business trips. Organize key events, including board meetings, client events, and internal team activities, liaising with clients, partners, and stakeholders.
4. Document Management: Prepare, review, and organize important documents, presentations, and reports. Proofread legal documents and correspondence, ensuring accuracy and timeliness.
5. Project Assistance: Assist with ongoing projects by providing administrative support, tracking project timelines, and ensuring deadlines are met.
6. Research and Reporting: Conduct research and prepare reports, presentations, and briefings as needed. Gather market insights to assist with strategic decision-making, including analysis and industry trends.
7. Communication Liaison: Serve as a liaison between the Executive Director and internal teams, clients, and stakeholders.
8. Confidentiality & Discretion: Maintain confidentiality of sensitive information and handle high-pressure situations with discretion.
9. Task Coordination: Support the Director with various special projects, deadlines, and ad hoc tasks as required.
10. Client Liaison: Act as a liaison between the Executive Director, clients, and external partners, ensuring clear and timely communication.

Qualifications & Skills

• A degree or diploma in Business Administration, Legal Studies, or a related field is preferred.
• 5+ years proven experience as a Personal Assistant, Executive Assistant, or similar role within a legal firm, demonstrating a strong understanding of legal terminology and document preparation.
• Flexibility to work outside normal office hours as needed.
• Exceptional typing skills for accurate and efficient document production.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills, capable of professional interaction with senior executives, clients, and stakeholders.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), and familiarity with project management and legal software platforms (preferred).
• Strong problem-solving skills and a proactive approach.
• High attention to detail, with the ability to anticipate needs and resolve issues proactively.
• Discretion, professionalism, and integrity in managing confidential information.
• Excellent interpersonal skills and team collaboration ability.
• Ability to work effectively under pressure and adapt to changing priorities.

Job Details

• Contract Type: Full-Time
• Focus: Commercial Law
• Workplace Type: On-site
• Experience Level: Mid Management
• Location: Cape Town
• Industry: Financial Services
• Salary: Negotiable
• Job Reference: 2DIASZ-0F
• Date posted: 12 March
• Consultant: Tlami Matshego

Come join our global team of creative thinkers, problem solvers, and game changers. We offer accelerated career progression, a dynamic culture, and expert training.