Administrative Officer - Health Sciences Deans Office - Faculty of Health Sciences

University of Pretoria; Pretoria; On-site; ZAR 250 000 - 350 000; Full time

Job summary

The University of Pretoria is seeking an Administrative Officer to manage undergraduate applications and student administration. The role requires strong interpersonal skills and attention to detail. Candidates should have a relevant diploma or degree and experience in a higher education environment.

Benefits

Medical Aid Scheme

Qualifications

• Two years’ experience in student administration.
• Knowledge of USAF and SAQA requirements.

Responsibilities

• Administration of undergraduate applications and student records.
• Assist during graduation ceremonies and student enquiries.

Skills

Interpersonal Skills

Attention to Detail

Communication Skills

Education

National Diploma

Bachelor's Degree

Tools

MS Word

Excel

Gmail

Job description

UP Professional and Support

FACULTY OF HEALTH SCIENCES

HEALTH SCIENCES DEAN'S OFFICE

DIVISION STUDENT ADMINISTRATION

ADMINISTRATIVE OFFICER

PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

Responsibilities

The successful candidate will be responsible for:

• Responsible for the administration of all activities with regard to undergraduate applications, student administration, student records and examinations;
• Process undergraduate applications.
• Review external and internal university results.
• Advising applicants regarding the selection process
• Assist with orientation and registration of undergraduate students;
• Prepare and attending examination moderating meetings,
• Post exam marks, identifying finalists,
• Capturing fixing curriculums, prerequisites and class;
• Assist during graduation ceremonies;
• Assisting with school/career/open/ChooseUp days;
• Assist with walk in student enquiries, email and telephonic enquiries;
• Assist with enquiries and other aspects of student administration;
• Perform ad hoc tasks in Student Administration as determined by the line-manager and Head of Student Administration.
• Offer support and assistance to colleagues within the Division.
  
  

Minimum Requirements

• A relevant three-year National Diploma
• Two years’ experience in student administration, applications and admission in an institution of high education.
  
  

OR

• Grade 12 with four years’ experience in student administrative, application and admissions in an institution of high education.
  
  

Required Competencies (skills, Knowledge And Behavioural Attributes)

• Knowledge of Universities South Africa (USAF), South African Qualifications Authority (SAQA), HPCSA, SANC professional bodies requirements .
• Knowledge and experience working with of non NSC school leaving qualifications
• Excellent use of computer and electronic data broad knowledge and experience in using MS Word, Excel, Gmail and the internet;
• Strong interpersonal skills, organised and a keen commitment to excellence;
• The ability to liaise and communicate effectively on all levels within the organisation and with clients from diverse backgrounds and cultures;
• Ability to work independently and participate effectively within a team;
• Meticulous attention to detail and the ability to maintain high level of discretion and confidentiality;
• Appropriate language and communication skills (both verbal and written);
• Ability to work under pressure and meet deadlines.
  
  

Added Advantages And Preferences

• PeopleSoft experience in Student Administration (Undergraduate Division);
• Bachelor’s degree
  
  

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The total remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid scheme and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In Applying For This Post, Please Attach

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
  
  

CLOSING DATE: 30 MAY 2025

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Mr CN Lekhoane, Tel: [phone] or email: [e-mail] for application-related enquiries, and Ms Celisa Anthony, Tel: [phone] or email [e-mail] for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 July 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.