Team Leader : Project Coordinator

Proconics; Gauteng; On-site; ZAR 800 000 - 1 200 000; Full time

Job summary

A leading company in infrastructure projects is seeking a Team Leader for Project Coordination. This role involves providing strategic direction, ensuring project standards, and leading a team in managing large-scale projects. The ideal candidate will have extensive experience in project management, strong leadership skills, and proficiency in project management software. This position offers an opportunity to contribute to significant infrastructure developments while fostering a culture of continuous improvement within the team.

Qualifications

• Minimum 8 years of experience in project coordination or management.
• Certification in Project Management (PMP, PRINCE2) is highly desirable.

Responsibilities

• Lead and mentor project coordinators in supporting project managers.
• Ensure proactive monitoring of project schedules and resource utilization.
• Drive effective communication flow between internal teams and stakeholders.

Skills

Leadership

Organizational Skills

Communication

Problem Solving

Education

Bachelor's degree in project management

Bachelor's degree in Engineering

Bachelor's degree in Business Administration

Bachelor's degree in Law

Tools

MS Project

Primavera

MS Office Suite

Job description

Purpose of the position: As a member of the Project Management Office (PMO), the Team Leader: Project Coordination will provide leadership, oversight, and strategic direction for project coordination activities across a portfolio of large-scale infrastructure projects.

This role ensures the project coordination team consistently applies coordination standards, governance frameworks, and project control practices.

Qualifications / Experience

• Bachelor's degree in project management, Engineering, Business Administration, Law, or a related field (NQF level 7).
• Minimum 8 years of experience in project coordination or management within the infrastructure, construction, or engineering sectors.
• Certification in Project Management (PMP, PRINCE2, or equivalent) is highly desirable.
• Proven track record of supporting project teams to deliver within scope, time, and budget.
• Proficiency in project management software (e.g., MS Project, Primavera) and MS Office Suite.
• Strong understanding of project management principles and methodologies.
• Excellent organisational skills, with the ability to manage multiple tasks and projects simultaneously.
• Ability to identify issues and implement effective solutions promptly.
• Basic financial management and reporting knowledge.
• Valid driver's license with own transportation.

Key Responsibilities

Project Coordination Support

• Lead and mentor project coordinators in supporting project managers with planning and execution of project activities in line with established project management methodologies.
• Ensure proactive monitoring of project schedules, milestone achievement, and resource utilization across all projects.
• Collaborate with project managers to resolve scheduling or resource conflicts and support risk mitigation planning.
• Monitor project progress, identify deviations from the plan, and work with project managers to address issues.

Communication and Reporting

• Maintain and update project documentation, including project plans, schedules, and reports.
• Drive effective communication flow between internal teams, project managers, external vendors, and stakeholders.
• Oversee the development and maintenance of all project documentation, ensuring accuracy, consistency, and compliance with PMO standards.
• Consolidate status reports, dashboards, and performance summaries for senior leadership and project sponsors.
• Supervise on-site administrative clerks or coordination personnel to ensure streamlined operations.

Administrative Support

• Lead the coordination and facilitation of key project meetings, ensuring preparation of agendas, minute-taking, and action tracking.
• Champion administrative efficiency by standardising support procedures and aligning them with PMO priorities.

Policies and Documentation

• Assist in the development and implementation of project policies and procedures.
• Ensure project documentation is maintained and updated.
• Assist in maintaining records for budget reviews and financial reporting.

Continuous Improvement

• Contribute to the enhancement of project coordination processes and practices.
• Identify opportunities to refine and enhance project coordination tools and templates.
• Foster a culture of continuous improvement within the project coordination function.
• Support training and onboarding of new coordination staff and contribute to skills development within the PMO.

Personal Attributes

• Exhibit exceptional communication and interpersonal skills, capable of working effectively with all levels of staff and stakeholders.
• Demonstrate strong attention to detail and accuracy.
• Ability to work collaboratively within a team and under pressure to meet deadlines.