Office Administrator

Fusion Personnel; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A well-established company in Gauteng is looking for an Office Administrator to manage office tasks, support marketing efforts, and assist with logistics. The ideal candidate will have at least 5 years of experience and strong administrative skills. This role involves coordinating events, managing communications, and ensuring smooth office operations.

Benefits

Provident fund after 3 months

Qualifications

• 5 or more years of experience in a similar role.

Responsibilities

• Manage phone calls, screen, redirect, and take messages.
• Handle procurement of office supplies and necessities.
• Arrange travel for Directors and schedule meetings.

Skills

Administration

Receptionist skills

Personal Assistant skills

General administration

Education

Matric or equivalent qualification

Tools

Pastel

Job description

Job Title: Office Administrator

A well-established company on the East Rand is seeking an Office Administrator to join their team.

Requirements:

• 5 or more years of experience in a similar role
• Matric or equivalent qualification
• Experience with Pastel is advantageous

Duties:

Office Administration:

• Manage phone calls, screen, redirect, and take messages for distribution
• Handle procurement of office supplies and other necessities, including grocery shopping
• Maintain and distribute incoming and outgoing faxes, notices, and correspondence
• Organize and distribute mail
• Maintain and update Material Data Sheets
• Manage Debtors and Creditors records and related communications

Marketing and Sales:

• Submit applications to the DTI for international trade fairs
• Coordinate logistics for local and international trade shows
• Plan and execute mid-year customer PR activities and gifts
• Coordinate company functions and events
• Distribute updated pricing structures
• Support the marketing department secretarially
• Assist with tender documentation

Logistics:

• Coordinate local collections, deliveries, and rentals
• Manage sample deliveries and maintain the sample register
• Oversee vehicle servicing, repairs, and license renewals
• Organize staff uniforms and schedule vehicle/forklift maintenance

Personal Assistant Responsibilities:

• Arrange travel for Directors
• Schedule meetings and take minutes
• Distribute staff notices and manage company cell contracts
• Maintain the company website
• Handle GRVs and DNs, submit insurance claims

Desired Skills:

• Administration
• Receptionist skills
• Personal Assistant skills
• General administration

Benefits:

• Provident fund after 3 months