Executive Personal Assistant

Fusion Personnel; South Africa; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Assistant to support the Managing Director. This role involves managing a busy schedule, coordinating travel, and providing comprehensive administrative support. The ideal candidate will have 3-5 years of experience in a similar role, showcasing exceptional organizational skills and discretion. Join a dynamic team where your contributions will directly impact the efficiency of executive operations. This position offers various benefits and the opportunity to work in a fast-paced environment, making it a perfect fit for proactive individuals eager to excel in their careers.

Benefits

Various benefits

Qualifications

• 3-5 years’ experience as an Executive Assistant to a Managing Director.
• Exceptional discretion and confidentiality in handling sensitive information.

Responsibilities

• Manage the Director’s schedule and oversee office operations.
• Coordinate domestic and international travel arrangements.

Skills

Diary management

Travel coordination

Management skills

MS Office (Advanced)

Discretion and confidentiality

Education

Matric

Tools

Syspro

Job description

A dynamic organization based in Sandton is looking to employ an Executive Assistant to the Managing Director with 3–5 years’ experience in a similar role.

Minimum Requirements

• Matric
• Valid Driver’s License & Own Car (Essential)
• 3–5 years’ experience as an Executive Assistant, managing the activities of a busy Managing Director (including shorthand, travel bookings, etc.)
• MS Office (Advanced) & Syspro (Advantageous)
• Exceptional discretion and confidentiality
• Arrange and coordinate domestic and international travel, including flights, accommodation, visas, and itineraries
• Maintain and manage the Director’s schedule
• Oversee the Director’s office operations, including correspondence, document preparation, and meeting materials
• Provide administrative support remotely
• Assist with ad hoc projects, presentations, and reports as required
• Act as a key point of contact between the Director and internal/external stakeholders
• Handle expense reports, office supplies, and other administrative duties as needed
• Manage and reconcile all MD’s accounts accurately
• Assist with the requirements of MD's personal home, including repairs and maintenance of the property in his absence from Johannesburg
• Prepare and execute quotations, sales orders, and confirmations for key clients handled directly by the Managing Director

Desired Skills

• Diary management
• Travel coordination
• Management skills

Employer & Job Benefits

• Inclusive of various benefits