Bookkeeper (DR Gaming Technology)

Yellow Seed Consulting; Sandton; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading company in financial services is seeking a Bookkeeper to manage financial transactions and maintain accurate records. The role involves invoicing, supplier management, and various administrative duties. Ideal candidates will possess a diploma in Business Administration or Bookkeeping and have experience with accounting software. Strong Excel skills and a solid understanding of bookkeeping principles are essential for success in this position.

Qualifications

• Previous experience as a bookkeeper or in a similar role.
• Experience with accounting software and various ledgers.

Responsibilities

• Ensure reconciliation of financial transactions and maintain financial records.
• Process accounts payable and receivable, manage invoices and payments.
• Assist in managing office administration and cleaning services.

Skills

Basic accounting knowledge

Advanced Excel Skills

Solid understanding of bookkeeping principles

Education

Diploma or higher certificate in Business Administration and/or Bookkeeping

Relevant certifications in Bookkeeping

Tools

SAGE Evolution

Odoo

Job description

DR Gaming Technology

Purpose of the Role

The core responsibility of the Bookkeeper will be to ensure the reconciliation of financial transactions in the company, accurately recording all day-to-day financial transactions, maintaining financial record, processing accounts payable and receivable, and managing invoices and payments. The role is also responsible for other administrative duties such as processing of information, logistics and SETA.

Key Responsibilities & Duties

The role and responsibility of the Bookkeeper is to at least cover the following:

Customers – Sales orders and revenue

• Prepare quotations for customer based on approved pricing
• Invoicing sales order
• Preparation of delivery notes
• Preparation of picking slips
• Liaising with the warehouse for above sales orders
• Processing of approved sales/revenue credit notes to customers
• Invoicing the re-occurring revenue for customers based on calculations provided.
• Preparation of customer statements and where relevant reconciliations
• Sending customer statements and reconciliations after review, by the stipulated date
• Maintaining the project schedule and status updates
  
  

Suppliers (existing and new) – Purchases and expenses

• Ensure all relevant approvals are received before processing invoices
• GRV Goods purchased once received by the warehouse
• Process credit notes received from suppliers
• Ensure that all supplier invoices are SARS compliant
• Process all invoices on the system allocating these to the relevant general ledger accounts
• Preparation of local and foreign supplier accounts reconciliations monthly
• Discrepancies noted on supplier accounts are dealt with monthly
• Analyse the monthly expenses that have been processed and prepare and raise accruals where invoices have not yet been received
• For foreign purchases ensure the following are maintained in addition to the above:
• All shipping documents and SARS declarations are filled and kept along with the supplier invoice and transport invoice
• Maintenance of the import and export tracking schedule
• Placing orders for office stationery, refreshments, and office related expenses
• Managing relationships with suppliers
• Allocating payments made to specific invoices paid
• Maintain the approved supplier list ensuring that all supplier information is accurate, Company Name, contact details, BEE Level, payment terms, any other information that is relevant
• Preparation of credit application with new suppliers
• Completion of new supplier onboarding process (Supplier application form, Tax Clearance, CIPC and BEE Certification/ Affidavit, Bank letter confirming banking details)
  
  

In respect of payments to suppliers

• Preparing local invoices for payments ensuring that we manage any discounts applicable (Supplier Ledger, Supplier Invoice, Supplier Statement, GRV, Delivery notes requires where relevant)
• Provide supplier with remittance and proof of payment
• Preparation of foreign payments requisitions (Supplier ledger, Supplier Invoice, Supplier statement, GRV, Delivery notes required where relevant)
  
  

Logistics

• Obtain the relevant quotes from 3 approved suppliers
• Follow up on delivery
• Liaise with agent on clearing
• Liaise with agents on shipping documentation
  
  

Intergroup costs

• Re-charge and processing of any expenses within the group
• Ensure that all intercompany debtor and creditor balances agree monthly
• Maintain monthly the intergroup matrix schedule
  
  

BBBEE

• Maintains and sources supplier BEE certificates/Affidavit
• Prepares the monthly BEE procurement schedules for review by BEE team
  
  

MICT

• Assist in sourcing training providers used for skills development
• Maintaining the skills development register and source documents thereof
• Liaising with the relevant HOD’s on training dates for their teams
• Liaising with the relevant employees on their documents required for training, bursaries and certifications
  
  

Cashbooks and petty cash

• Assisting in processing the cash books weekly and monthly
• Assist in processing the petty cash book monthly
• Prepare and maintain the petty cash receipt and expense book
  
  

Other

• Maintain historical records by micro-filing and filing documents, which is suitable keeping record of all documents for the last 5 years
• Providing accountant with the required documents for a SARS audit/review
• Assisting with credit card reconciliations for executives, to be signed by manager and relevant executive
• Assisting with the external audit on information requested
• Assist in managing the office administration and cleaning services
• Any other ad-hoc duties within reason
  
  

Qualifications And Experience

• Diploma or higher certificate in Business Administration and/or Bookkeeping
• Any other relevant certifications in Bookkeeping
• Previous experience as a bookkeeper or in a similar role
• Experience with accounting software and the use of various ledgers
  
  

Other Important Requirements For The Role

• Basic accounting knowledge
• Solid understanding of basic bookkeeping and accounting payable/receivable principles
• Basic knowledge pf accounting standards, principles and International Financial Reporting Standards
• MS Office
• Advanced Excel Skills
• Finance and Accounting Systems SAGE Evolution and Odoo would be advantageous
  
  

Key Performance Expectations

• Accuracy of Financial Records
• Timeliness of Data Entry
• Bank Reconciliation Accuracy
• Accounts Payable Processing Time
• Accounts Receivable Collection Period
• Payroll Accuracy and Timeliness
• Compliance with Financial Regulations
• Inventory Record Accuracy
• Expense Report Processing Time
• Audit Preparedness
• Cash Flow Management