OPERATIONS/FACILITIES ADMINISTRATOR

www.executiveplacements.com - jobboard; East London; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading company in the automotive industry seeks a highly organized Operations/Facilities Administrator in East London. The role involves supporting business operations, managing administrative tasks, and ensuring compliance with internal policies. Candidates should have a strong background in operations, excellent communication skills, and proficiency in MS Office. This position offers a chance to improve operational efficiency and collaborate with various teams.

Qualifications

• 3–5+ years in operations, administration, or coordination roles.
• Knowledge of basic accounting or budgeting.

Responsibilities

• Plan strategies for streamlining and improving business operations.
• Manage and prioritize internal/external demands.
• Support cross-departmental collaboration and communication.

Skills

Communication

Time Management

Problem Solving

Education

Matric or Equivalent

Further qualification in Business or Operations Management

Tools

MS Office

Excel

Word

Outlook

Job description

OPERATIONS/FACILITIES ADMINISTRATOR / EAST LONDON – Our Client in the Automotive Industry is looking to employ a HIGHLY organized, proactive individual with a passion for supporting business Operations. The suitable Candidate will play a critical role in ensuring smooth, efficient, and organized functioning of the company's day-to-day operations. This role acts as a backbone for internal processes, ensuring that administrative tasks, logistics, and operational procedures run without disruptions.

Minimum Requirements:
• Matric or Equivalent
• Valid Code 08 Driver’s licence
• Further qualification in Business or Operations Management (advantageous)
• 3–5+ years in operations, administration, or coordination roles
• Knowledge of basic accounting or budgeting.
• Deadline driven
• Excellent written and verbal communication skills
• Impeccable time management skills, and accuracy
• Good problem-solving skills
• Ability to work effectively in a team environment
• Proficiency in MS Office, Excel, Word, Outlook

Key Responsibilities:
• Plan strategies for streamlining and improving business operations
• Negotiate vendor/service provider contract to identify cost saving opportunities
• Manage and prioritize internal/external demands
• Maintain records, files, and databases.
• Draft and manage correspondence, reports, and presentations.
• Monitor project timelines, task completion, and deliverables.
• Support cross-departmental collaboration and communication.
• Order office supplies and equipment.
• Process purchase orders and maintain procurement records.
• Generate reports for management on performance metrics, budgets, or progress.
• Assist with audits and compliance documentation.
• Serve as a point of contact for vendors, clients, and internal teams.
• Resolve administrative or operational queries in a timely manner.
• Identify inefficiencies in operational procedures.
• Propose and implement process improvements for productivity.
• Ensure compliance with internal policies and external regulations.
• Help implement and enforce standard operating procedures (SOPs).

Salary – market related (Middle Management role)

Application Process: Online applications will receive preference, alternative e-mail CV with a recent head and shoulder photo to , ensure you use "OPSADMIN." as a reference in the subject field. Please deem your application as unsuccessful if you receive no feedback after 3 weeks