Executive Assistant

Istaff Ltd; Johannesburg; Hybrid; ZAR 400 000 - 600 000; Full time

Job summary

A leading company is seeking a Project Manager or Project Administrator in Johannesburg. The role involves managing projects, providing executive support, and liaising with stakeholders. Candidates must have a degree, project management qualifications, and at least 5 years of corporate experience. This hybrid position requires attention to detail and the ability to work under pressure.

Qualifications

• At least 5 years experience as a Project Manager or Project Administrator.
• Experience working independently and managing high volumes of paperwork.
• Mature personality capable of handling stress.

Responsibilities

• Provide EA support to 2 Consultants.
• Manage projects from start to finish, ensuring high quality and smooth execution.
• Schedule candidate/client meetings efficiently.

Skills

Attention to detail

Ability to work under pressure

Proficient in Microsoft applications

Experience proofreading and editing

Typing speed of 50 to 60 wpm

Education

Degree or higher

Project Management qualification/certifications

Job description

Minimum Requirements

1. A Degree or higher (essential)
2. Project Management qualification / certifications
3. Proficient in Microsoft applications - Intermediate to Advanced level
4. Experience proofreading and editing documents
5. Typing speed of 50 to 60 wpm
6. At least 5 years working for a corporate company
7. At least 5 years experience as a Project Manager or Project Administrator
8. Ability to work in a highly pressurized environment with tight deadlines
9. Attention to detail
10. Mature personality capable of handling stress
11. Experience working independently and managing high volumes of paperwork
12. Willingness to work long hours when needed
13. Position is hybrid (2-3 days in office per week)

Duties and Responsibilities

1. Provide EA support to 2 Consultants
2. Short and long listing for consultants
3. Internal and external diary management
4. Liaising with internal and external stakeholders
5. Travel arrangements (local and international)
6. Prepare expense reports and ensure accuracy of client-related expenses
7. Assist with QA, social functions, front desk, and IT as needed
8. Manage projects from start to finish, ensuring high quality and smooth execution
9. Proactively communicate with clients
10. Schedule candidate/client meetings efficiently, keeping all parties informed
11. CV typing and administrative tasks related to candidates
12. Maintain Consultants' calendar and trip schedules

Note: We appreciate your interest. We will review applications and contact suitable candidates. Due to high volume, responses may be delayed. If you do not hear within 7 days, your application is considered unsuccessful. Your CV will remain in our database for future opportunities. Please ensure your CV is in WORD or PDF format; scanned CVs will not be considered. You may also upload your CV directly on our website. We reserve the right to modify or renew the job advert. By applying, you accept our POPI Act policy, available on our website.

Create a job alert for this search