Executive Team Assistant

Time Personnel; Cape Town; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading company in Cape Town is seeking an Executive Team Assistant to support high-profile Directors. The role involves diary management, document preparation, and event coordination, requiring strong communication skills and extensive experience in a professional environment. Ideal candidates will be proactive, detail-oriented, and possess advanced MS Office skills.

Qualifications

• At least 5 years of proven experience as an Executive PA supporting multiple Directors.
• Excellent verbal and written communication skills in English.
• Advanced proficiency in MS Office, especially Excel and PowerPoint.

Responsibilities

• Provide comprehensive secretarial support to Directors, including general administration.
• Manage Directors' electronic diaries and organize meetings.
• Support event planning and management from venue research to debriefing.

Skills

Communication

Organization

Teamwork

Attention to detail

Proactivity

Discretion

Education

Tertiary qualification in Business Administration

PA Diploma

Grade 12

Tools

MS Office

Excel

PowerPoint

Job description

Executive Team Assistant – Cape Town Southern Suburbs

Are you experienced in supporting high-profile executives as an Executive Assistant in a large professional environment? Our international client seeks a personal assistant with experience supporting Directors by managing diaries, documents, briefing papers, advanced Excel reports, and PowerPoint presentations. Budget management experience is advantageous.

They value a flexible attitude, a mature personality, strong teamwork skills, and independence.

Requirements:

• Grade 12 essential
• Tertiary qualification in Business Administration and/or a PA Diploma preferred
• At least 5 years of proven experience as an Executive PA supporting multiple Directors
• Excellent verbal and written communication skills in English
• Advanced proficiency in MS Office, Excel, PowerPoint
• Experience managing high-profile company events
• Experience coordinating logistics for global and local visitors/groups
• Ability to multi-task, prioritize, and meet deadlines
• Attention to detail, organization, courtesy, resourcefulness, and proactivity
• Self-motivated with high integrity
• Strong interpersonal, communication, presentation, negotiation, and reporting skills
• Flexible attitude, mature personality, team player, able to work independently
• Budget management skills are a plus
• Professional telephone manner
• Ability to work under pressure
• Discretion and confidentiality are essential

Duties and Responsibilities:

• Provide comprehensive secretarial support to Directors, including general administration
• Prepare documents, briefing papers, Excel reports, and PowerPoint presentations
• Manage Directors' electronic diaries, organize meetings, and prioritize appointments
• Arrange travel and expenses, including visas and accommodation
• Handle correspondence, ensuring timely responses
• Maintain office systems, data management, filing, and approvals
• Keep records of contacts and manage budgets and organizational charts
• Raise POs and process travel and expense reports
• Screen calls and inquiries, and handle them appropriately
• Assist with research, follow-up actions, and preparing meeting materials
• Support event planning and management from venue research to debriefing
• Collaborate with the PA pool on business-critical projects as needed