(1001) Executive Personal Assistant - Exman

South African Reserve Bank Group; Pretoria; On-site; ZAR 300 000 - 450 000; Full time

Job summary

The South African Reserve Bank is seeking an Executive Personal Assistant to support the COO. This role involves managing diaries, preparing documents, and maintaining relationships with stakeholders. Candidates should have a Matric certificate, a Secretarial Diploma, and extensive experience in executive support.

Qualifications

• 6–8 years of experience supporting executives in a corporate environment.
• Ability to work independently and outside normal hours when needed.

Responsibilities

• Manage and maintain the managers' diaries and logistical arrangements.
• Prepare and edit correspondence, communication, and presentations.
• Maintain positive relationships with internal and external stakeholders.

Skills

Knowledge of administrative procedures

Proficiency in English

Secretarial expertise

Time management skills

Analytical skills

Interpersonal skills

Attention to detail

Education

Matric certificate

Secretarial Diploma

Job description

Executive Personal Assistant - ExManTrending

Job Description

Brief description: The main purpose of this position is to provide administrative support and assistance to the Office of the Chief Operating Officer (COO) at the South African Reserve Bank (SARB).

The successful candidate will be responsible for the following key performance areas:

1. Manage and maintain the managers' diaries, including making logistical arrangements for appointments and travel commitments in liaison with relevant personnel.
2. Receive, screen, and respond to incoming telephone calls, deal with queries, and route calls to appropriate people.
3. Prepare and edit correspondence, communication, presentations, and other documents; conduct basic research and analysis as needed.
4. Ensure all correspondence is registered and filed according to SARB's File Plan.
5. Coordinate project-based and other information.
6. Review and improve operating practices in own area.
7. Maintain positive relationships with internal and external stakeholders.
8. Create and maintain contact databases and filing systems.
9. Perform daily duties ethically, maintaining confidentiality.
10. Serve on relevant project teams based on experience and skills.
11. Execute additional tasks as instructed by managers.

Qualifications:

• Matric certificate
• Secretarial Diploma or relevant post-Matric qualification
• 6–8 years of experience supporting executives in a corporate environment

Preferred skills and attributes:

• Knowledge of administrative procedures
• Proficiency in English (verbal and written)
• Secretarial expertise
• Ability to work independently and outside normal hours when needed
• Time management and quality assurance skills
• Analytical and problem-solving skills
• Interpersonal skills
• Attention to detail

In line with SARB's diversity policy, preference will be given to suitable candidates from designated groups. People with disabilities are encouraged to apply. The position offers remuneration and benefits aligned with the level and market standards.

About SARB:

The SARB's primary mandate, as per the South African Constitution, is to protect the value of the currency, supporting balanced and sustainable economic growth. The bank operates independently to fulfill its functions, which include monetary policy, financial stability, prudential regulation, payments and settlements, statistics, research, and issuing banknotes and coins.