Technical Administrator and Logistics

TSU Protection Services; Stellenbosch; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading company in technical services seeks an Administrative Assistant / Technical Coordinator to manage administrative functions and coordinate technical operations. This role requires excellent organizational, communication, and project management skills, along with a minimum of 3-5 years of experience in a technical environment. Candidates must reside in Strand, Somerset-West, or Stellenbosch and possess their own transport.

Qualifications

• Minimum of 3-5 years of experience in administrative procedures within a technical or engineering environment.
• Excellent written and verbal communication skills.
• Own transport is required.

Responsibilities

• Perform administrative duties effectively and support staff.
• Act as liaison between teams and clients, coordinating meetings.
• Ensure adherence to policies and assist with audits.

Skills

Organizational skills

Communication skills

Problem-solving abilities

Attention to detail

Project management

Typing skills

Education

Grade 12 or equivalent qualification

Tools

Microsoft Office Suite

Job description

Job Purpose

The Administrative Assistant / Technical Coordinator is responsible for managing administrative functions, coordinating technical operations, and ensuring seamless workflow between technicians, clients, and management. This high-pressure role requires excellent organizational, communication, and project management skills. The candidate must be able to work independently and as part of a team while handling multiple tasks efficiently.

Minimum Requirements

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and attention to detail.
• Ability to handle a high-pressure work environment.
• Experience in project management and logistics.
• Ability to work independently and as part of a team.
• Reside in the areas of Strand, Somerset-West, or Stellenbosch.
• Own transport is required.
• Minimum Grade 12 or equivalent qualification.
• Minimum of 3-5 years of experience in administrative procedures within a technical or engineering environment.
• Reporting skills.
• Typing skills.
• Attention to detail and accuracy.
• Discretion and judgment.
• Patience and problem-solving abilities.

Duties Will Include But Not Limited To

• Technical Support & Administration: Perform administrative duties effectively, support staff, assist with travel arrangements, maintain technical records, and support report and proposal preparations.
• Coordination & Communication: Act as liaison between teams and clients, coordinate meetings and site visits, and manage communication within teams.
• Compliance & Quality Assurance: Ensure adherence to policies, assist with audits, and handle sensitive information confidentially.
• Project Management: Load projects within 24-48 hours, raise POs within 24 hours, provide feedback on invoicing, and oversee project expenses.
• Procurement & Inventory Management: Create and match POs, liaise with suppliers, manage open PO and GRV lists, and handle faulty equipment repairs.

We look forward to hearing from you!