Executive Office Manager Bryanston

Oryx Oil Sa (Pty) Ltd; Gauteng; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a skilled Office Manager & EA to join their dynamic team in Bryanston. This role involves proficient management of office facilities and providing executive support to the Managing Director and the leadership team. The ideal candidate will excel in organizing administrative duties, coordinating travel, and ensuring a pleasant work environment. With a focus on compliance and efficiency, you will play a key role in fostering teamwork and enhancing organizational effectiveness. If you are proactive, reliable, and committed to excellence, this opportunity is perfect for you.

Benefits

Medical Aid

Retirement Fund

Life Insurance

Disability Insurance

Qualifications

• 2-3 years of experience as a management or executive assistant.
• Ability to handle confidential information and work independently.

Responsibilities

• Manage the Head Office facilities and assist the Managing Director.
• Organize administrative duties and coordinate travel arrangements.
• Ensure compliance with health, safety, and welfare policies.

Skills

Microsoft Office

English Communication

Project Management

Confidential Information Handling

Education

Diploma in Administration

Diploma in Business

Diploma in Secretarial Studies

Job description

Oryx Energies - Office Manager & EA

Oryx Energies is one of Africa's leading LPG distributors within the LPG Industry. We are a Swiss multinational company with a significant footprint in Africa, seeking a professional and experienced Office Manager & EA for our head office in Bryanston.

Responsibilities

1. Proficient management of the Head Office facilities and executive assistant duties to the Managing Director and Executive Leadership Team.
2. Organize and coordinate administrative duties and office procedures.
3. Responsible for company travel arrangements.
4. Create and maintain a pleasant work environment, ensuring organizational effectiveness, communication, and safety.

Office Manager Principal Activities

• Oversee the day-to-day operations of the Head Office.
• Manage departmental budgets, monitor expenses, and ensure cost control.
• Collaborate with HSSEQ to update and maintain office policies, ensuring health and safety compliance.
• Ensure the office site is compliant with health, safety, and welfare policies, and is audit-ready.
• Manage external contractors and service providers, reviewing contracts for cost savings.
• Coach and mentor the General Services team to improve office efficiencies.
• Coordinate travel arrangements through the Office Administrator.
• Assist in onboarding new hires and liaise with facility service providers.
• Support in-house or off-site activities related to marketing, celebrations, and conferences.

Executive Assistant Accountabilities

• Support the Managing Director and senior management in daily routines.
• Maintain the MD's calendar, schedule meetings, appointments, and travel.
• Serve as a liaison with stakeholders, managing communications tactfully.
• Assist with project management activities and coordinate governance meetings.
• Prepare correspondence, meeting agendas, and minutes.
• Manage expense reports and maintain filing systems.
• Attend meetings, take notes, and prepare summaries.
• Support external industry events and ensure ISO compliance.

Additional Responsibilities

• Be proactive, reliable, and committed to excellence, governance, and HSSEQ principles.
• Display a proactive, creative attitude and foster teamwork.

Qualifications & Experience

• Minimum diploma in administration, business, secretarial, or related field.
• 2-3 years of experience as a management or executive assistant.
• Exceptional English communication skills (written and spoken).
• Proficient in Microsoft Office.
• Ability to handle confidential information and work independently under pressure.
• Honesty, reliability, sound judgment, and decision-making skills.
• Energetic, proactive, and a team player capable of building relationships.

Package & Benefits

Base salary with company contributions including medical aid, retirement fund, life, and disability insurance.