Personal Assistant | Managed People Solutions | Centurion | Gauteng

Managed People Solutions; Centurion; On-site; ZAR 180 000 - 240 000; Full time

Job summary

A leading company in Centurion is seeking a Personal Assistant to ensure smooth daily office operations and support the Director. The role involves managing the Director's diary, coordinating travel, and handling correspondence. Ideal candidates will have strong administration skills and relevant experience in similar roles.

Qualifications

• 3–5 years’ experience in a Personal Assistant or Executive Assistant role.
• Proven ability to manage calendars, meetings, travel, and office systems.

Responsibilities

• Ensure smooth daily office operations through effective coordination.
• Accurately manage the Director’s diary, meetings, and reminders.
• Book travel timely with correct details.

Skills

Administration

Organization

Prioritization

Education

Matric (Grade 12)

Diploma in Office Administration

Job description

Job Title : Personal Assistant | Managed People Solutions | Centurion | Gauteng

Job Location : Gauteng, Centurion

Deadline: May 28, 2025

Responsibilities Include :

1. Ensure smooth daily office operations through effective coordination and support.
2. Maintain full functionality of all office systems and equipment.
3. Accurately manage the Director’s diary, meetings, and reminders.
4. Book travel (flights, hotels, transport) timely with correct details and check-ins.
5. Draft and update written correspondence in priority order and within deadlines.
6. Handle or escalate all queries and requests within 24 hours.
7. Assist with the implementation of the Director’s marketing ideas.
8. Attend meetings with the Director and suppliers; note key actions.
9. Manage advertising briefs and media schedules to meet deadlines.
10. Coordinate with designers, printers, and distributors to ensure timely outputs.
11. Update supplier pricing cycles and consolidate monthly records.
12. Process regional leave requests and submit for approval within 2 days.
13. Place accurate job orders with suppliers.
14. Manage stationery orders to avoid shortages.
15. Issue PO numbers within 24 hours of request.
16. Reconcile supplier accounts monthly and arrange for payment.

Qualifications and Experience :

1. Matric (Grade 12)
2. Tertiary qualification (e.g., Diploma or Certificate in Office Administration, Business Administration, or Secretarial Studies) is advantageous.
3. 3–5 years’ experience in a Personal Assistant, Executive Assistant, or similar administrative support role.
4. Strong administration, organization, and prioritization skills.
5. Proven ability to manage calendars, meetings, travel, and office systems.