Administrative Assistant

RareCruit (Pty) Ltd; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading provider of solar energy solutions in South Africa is seeking an experienced Administrative Assistant in Durban. The successful candidate will manage the MD's schedule, coordinate client interactions, and ensure smooth daily operations. This role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office and Google Workspace.

Qualifications

• Over 3 years’ experience in an administrative or executive assistant role.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Manage MD’s schedule and client interactions.
• Prepare documentation and correspondence for the MD.
• Organize travel arrangements and internal team coordination.

Skills

Communication

Organizational Skills

Time Management

Tools

Microsoft Office

Google Workspace

Job description

Our client is a prominent provider of commercial and industrial solar energy solutions throughout South Africa. They are currently looking for an experienced Administrative Assistant to support their expanding team.

DBN | Permanent | Negotiable

Role Overview :

This role requires exceptional attention to detail, the ability to manage multiple priorities under pressure, and excellent communication skills. The successful candidate will play a vital role in managing the MD’s schedule, coordinating client interactions, and ensuring the smooth running of daily operations.

Key Responsibilities :

• Act as the first point of contact for the MD, managing all scheduling, meeting requests, and calendar coordination
• Handle confidential information with discretion and professionalism
• Prepare and manage documentation, reports, and correspondence on behalf of the MD
• Liaise with clients and stakeholders to schedule meetings, follow-ups, and ensure clear communication
• Monitor emails and assist in prioritizing tasks and deadlines
• Organize travel arrangements, appointments, and internal team coordination
• Maintain an organized filing system (digital and physical) for key documents
• Provide administrative support to project tracking and internal communications
• Assist in preparing presentations, proposals, and meeting briefs
• Proactively identify ways to improve workflow, efficiency, and MD time management

Requirements :

• Proven experience in a similar administrative or executive assistant role (Ideally over 3 years’ experience)
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Ability to work under high pressure, prioritize effectively, and meet deadlines
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
• Professional demeanor and proactive attitude
• High level of integrity and discretion when handling sensitive information
• Preferred :
• Experience in the renewable energy or technical services industry
• Familiarity with CRM tools and calendar / task management software

Preferred :

• Experience in the renewable energy or technical services industry
• Familiarity with CRM tools and calendar / task management software

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Administrative Assistant • Durban, KwaZulu Natal, ZA