Planning and Scheduling Co-ordinator

Vega School; Durban; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading educational institution in South Africa is seeking a Senior Planning and Scheduling Co-ordinator to oversee student capacity planning, manage timetables, and support academic teams. The role requires strong organizational skills and experience in administration. The successful candidate will collaborate across departments and ensure optimal performance in a dynamic environment.

Benefits

Lifelong learning opportunities

Staff discounts

Performance bonuses

Provident fund with benefits

Birthday vouchers

Annual leave

Qualifications

• Minimum of 2 years of administrative experience, preferably with timetabling experience.

Responsibilities

• Plans and allocates venues for assessments and manages timetable updates.
• Acts as liaison for programme issues and supports campus events.

Skills

Interpersonal and communication skills

Problem solving

Computer proficiency

Time management

Organized

Education

National Diploma/Advanced Certificate (NQF Level 6)

Advanced Diploma or Degree (NQF Level 7)

Job description

Direct Reporting Line

Senior Planning and Scheduling Co-ordinator

Introduction

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE is a leading private higher education provider in South Africa, registered with the Department of Higher Education and Training (DHET) and offering accredited qualifications by the Council on Higher Education (CHE).

Vacancy

The IIE Varsity College, Westville Campus is seeking a Planning and Scheduling Co-ordinator.

Key Responsibilities

1. Student Capacity Planning: Understands timetable phases and advises on teaching out qualifications, ensuring formal approval processes are followed.
2. Lecturer Budget Support: Keeps academic teams informed for budget planning.
3. Venue Management: Allocates venues, liaises with facilities, manages classroom checks, and communicates timetable changes.
4. Assessment Timetabling: Plans venues and IT for assessments, assists with scheduling.
5. Timetabling & Attendance Management: Allocates lecturers, manages timetable updates, handles attendance registers, and monitors registration and attendance.
6. Programme Operations Support: Acts as liaison for programme issues, maintains communication, manages resources, and supports campus events.
7. Campus Collaboration & Team Support: Supports campus projects, complies with POPIA, and collaborates across departments for optimal performance.

Required Competencies

• Interpersonal and communication skills
• Problem solving
• Computer proficiency
• Time management
• Organized, detail-oriented, able to work under pressure

Qualifications & Experience

• Minimum of a National Diploma/Advanced Certificate (NQF Level 6); an Advanced Diploma or Degree (NQF Level 7) is advantageous
• At least 2 years of administrative experience, preferably with timetabling experience

Working Hours

Monday to Friday, 08:00 - 17:00

Remuneration & Benefits

Competitive salary, lifelong learning opportunities, staff discounts, performance bonuses, provident fund with benefits, birthday vouchers, annual leave.

Application Process

Only candidates closely matching the requirements will be contacted due to high application volume. For technical assistance, visit https://hire.simplify.hr/ContactUs.

Equal Opportunity Statement

The IIE Varsity College and associated institutions are equal opportunity employers, with a preference for underrepresented groups as per South African law. The company may close or pause the vacancy at any time without prior notice.