Group Assistant

Council for Scientific and Industrial Research (CSIR); Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

The Council for Scientific and Industrial Research (CSIR) seeks a Group Assistant to provide administrative support within the Mandela Mining Precinct. The role involves diary management, document preparation, and organizing meetings, requiring strong organizational skills and proficiency in MS Office tools. The position offers flexible working arrangements and competitive remuneration.

Benefits

Flexible hybrid work arrangement

Learning and development opportunities

Competitive remuneration packages

Pension fund contributions

Medical scheme contributions

Qualifications

• At least one year relevant secretarial experience.
• Ability to work under pressure to meet deadlines.
• Knowledge of CSIR systems required.

Responsibilities

• Provide secretarial support to the Executive Director.
• Manage diary, travel, and accommodation arrangements.
• Organize meetings and events for the group.

Skills

Planning

Organizing

Tact

Confidentiality

Interpersonal Skills

Education

National diploma in office management

Tools

MS Word

MS Excel

MS PowerPoint

MS Teams

SharePoint

Job description

The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation that research, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa. The organisation's work contributes to industrial development and supports a capable state. The CSIR has a vacancy for a Group Assistant in the

The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation that researches, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa. The organisations work contributes to industrial development and supports a capable state.

Group Assistant

About The Job

The CSIR has a vacancy for a Group Assistant within the Mandela Mining Precinct (MMP), a Public Private Partnership co-hosted by the CSIR and the Minerals Council South Africa. Employed by the CSIR, the incumbent will provide secretarial and administrative support to the MMP team. This position will be based in Rosebank Johannesburg.This position reports to the Executive Director: Mandela Mining Precinct.For more information about the Mandela Mining Precinct https://www.csir.co.za/mandela-mining-precinct

Key Responsibilities

• Provide secretarial support to the Executive Director, and to the group as a whole.
• Responsible for diary management, travel, and accommodation arrangements, ordering of office equipment, stationery and IT equipment and other office administration duties.
• Type and prepare various documents (i.e. letters, e-mails, agenda, minutes, etc.) accurately, timeously and in accordance with the specific needs;
• Perform electronic and manual filing and management of documents to ensure proper maintenance of records including retrieval of documents when required;
• Prepare, receive, register and dispatch documentation and mail;
• Perform information searches on the Internet, relevant books, journals and magazines to assist the department to execute its function;
• Organize meetings and events (book meetings, arrange refreshments, distribute agendas and minutes etc.) for the group;
• Draft agendas, take minutes and follow up on actions emanating from meetings as guided by the manager.
• Acquire, maintain and apply sufficient knowledge and skills to effectively utilize various software programs and systems relevant to the office environment (e.g. MS suite of tools including word, excel, PowerPoint, MS Teams and SharePoint etc);
• Serve as the record management officer for the Mandela Mining Precinct.
• Provide support to management on budget and procurement processes.
• Process expenses for meetings arranged and attended.
• Process purchase orders, S and T Claims and payments
  
  

Qualifications, Skills And Experience

• A National diploma in office management, administration, secretarial or any other related fields with at least one year relevant secretarial experience;
• Proficient in Ms word, excel, PowerPoint, MS Teams and SharePoint etc
• Good planning and organizing skills,
• Ability to exercise tact and good judgement with highly sensitive information;
• Ability to work accurately and efficiently.
• Ability to work under pressure to meet deadlines.
• Ability to establish and maintain good relationships within the workplace.
• Ability to maintain high level of confidentiality;
• Ability to function independently and within a team.
• Ability to exhibit fast turn-around times with meeting documentation.
• Ability to interact with internal and external stakeholders to coordinate meetings and other stakeholder engagements.
• Knowledge of the CSIR systems (e-procurement, workflow etc)
• All international qualifications require an evaluation report / certificate issued by the South African Qualifications Authority (SAQA).
  
  

Whats in it for you?

The CSIR Offers

• Flexible hybrid work arrangement;
• Learning and development opportunities.
• Competitive and market-related remuneration packages.
• Total guaranteed salary packages which encompass contributions to the pension fund, risk insurance and medical scheme.
• We openly acknowledge and reward our employees' contributions and accomplishments through our esteemed CSIR Excellence Awards.
  
  

Closing date: 18 May 2025

PLEASE NOTE THAT FEEDBACK WILL BE GIVEN TO SHORTLISTED CANDIDATES ONLY.

For more info, pleaseemail us at [e-mail]. Please do-not send applications to this mailbox, it is only for inquiries.

The CSIR is an equal opportunity employer. As such, it is committed to the employment Equity Act and will through the filling of this vacancy, give preference to candidates from designated groups in terms of the Employment Equity Act. By applying for this position at the CSIR, the applicant understands, and agrees that the CSIR may solicit a credit and criminal report from registered credit bureau and/or South African Police Services (in relation to positions that requires trust and honesty and/or entail the handling of cash or finances), and may also verify the applicants educational qualification and employment history. The CSIR reserves the right to remove the advertisement at any time before the stated closing date and it further reserves the right not to appoint if a suitable candidate is not identified.