Litigation Secretary

West Coast Personnel; Wes-Kaap; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A reputable law firm in the Cape Winelands is seeking a highly organized Litigation Secretary with at least 10 years of experience. The ideal candidate will provide comprehensive administrative support, manage court documents, and liaise with clients and court officials. Proficiency in Afrikaans and English is essential, along with strong typing skills and attention to detail. Join a fast-paced legal environment and contribute to delivering excellent service to attorneys and clients.

Qualifications

• Minimum 10 years' experience as a Litigation Secretary.
• Fully bilingual in Afrikaans and English.

Responsibilities

• Providing comprehensive secretarial support to litigation attorneys.
• Drafting and formatting legal documents.
• Managing attorneys' diaries and court dates.

Skills

Communication

Attention to Detail

Proactivity

Organizational Skills

Typing Skills

Tools

LegalSuite

MS Office

Job description

Minimum Requirements : - A minimum of 10 years' experience as a Litigation Secretary within a reputable law firm.

• Demonstrated ability to independently draft and prepare court documents for both the High Court and Magistrates Court.
• Solid understanding and working knowledge of court rules and procedures relevant to both court systems.
• Outstanding communication skills, both written and verbal, predominantly in English but also in Afrikaans.
• Exceptional typing skills with high accuracy and speed.
• Fully bilingual fluent in Afrikaans, with particular proficiency in English (spoken and written).
• High level of computer literacy, particularly in MS Office (Word, Outlook, Excel).
• Experience using LegalSuite or similar legal practice management software is essential.
• Proven ability to : o Pay meticulous attention to detail.

o Be proactive and take initiative.

o Organise and prioritise workload effectively.

o Work independently and under pressure.

o Efficiently prepare and manage monthly bills of cost.

Key Responsibilities : - Providing comprehensive secretarial and administrative support to one or more litigation attorneys.

• Drafting and formatting legal documents, notices, pleadings, and correspondence.
• Managing and maintaining physical and electronic files.
• Liaising with clients, court officials, sheriffs, and other third parties.
• Ensuring all deadlines and court processes are adhered to.
• Assisting with the preparation of briefs and court bundles.
• Managing attorneys diaries, including court dates and consultations.
• Preparing monthly invoices and following up on payments.

Ideal Candidate : The ideal candidate is highly organized, detail-oriented, and able to manage a busy litigation desk with minimal supervision.

They are also professional communicators, comfortable working in a fast-paced legal environment, and passionate about delivering excellent service to attorneys and clients alike.

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Litigation Secretary • Cape Winelands, Western Cape