Personal Assistant

Old Mutual South Africa; Cape Town; On-site; ZAR 240 000 - 360 000; Full time

Job summary

A leading company is seeking a dynamic Personal Assistant to support their Organisation Effectiveness and Employee Relations teams. The ideal candidate will excel in a fast-paced environment, managing multiple priorities and providing high-level administrative support. Key responsibilities include diary management, preparing reports, and liaising with stakeholders. This role requires strong organizational skills and proficiency in Microsoft Office. If you have a knack for keeping things running smoothly and thrive in a collaborative environment, this opportunity is for you.

Qualifications

• Minimum 3 years experience in a similar role.
• Proven experience as a Personal Assistant or Executive Assistant.

Responsibilities

• Providing full administrative support to the OE and ER Heads.
• Managing complex diaries and scheduling meetings.
• Preparing high-quality presentations and reports.

Skills

Calendar Coordination

Communication

Computer Literacy

Time Management

Education

NQF Level 2 & 3

Tools

Microsoft Office

Job description

Let's Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity, and our diverse talent reflects this.

Job Description

We have a role for a dynamic and highly organised Personal Assistant to provide dedicated support to our Organisation Effectiveness and Employee Relations teams. If you thrive in a fast-paced environment, enjoy juggling multiple priorities, and have a talent for keeping things running smoothly behind the scenes – this may be the perfect opportunity for you.

Key Result Areas/Outputs:

1. Providing full administrative support to the OE and ER Heads and their teams.
2. Managing complex diaries, scheduling meetings, and coordinating internal and external engagements.
3. Preparing high-quality presentations, reports, and correspondence.
4. Handling confidential information with utmost discretion and professionalism.
5. Assisting with travel arrangements, claims, and expense reconciliations.
6. Supporting key OE/ER initiatives, projects, and events through coordination and tracking.
7. Acting as a liaison between the OE/ER teams and other stakeholders within the organisation.

Requirements:

• Relevant qualification.
• Minimum 3 years experience in a similar role.
• Proven experience as a Personal Assistant or Executive Assistant in a corporate environment (Human Capital experience is a plus).
• Exceptional organisational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High emotional intelligence, discretion, and the ability to handle sensitive matters gracefully.
• A natural collaborator who can switch gears between teams and priorities with ease.

Advantageous:

• Prior exposure to Organisation Development, Change Management, or Employee Relations environments.
• Project coordination or support experience.

Skills:

Calendar Coordination, Communication, Computer Literacy, Executing Plans, Microsoft Office, Microsoft Windows Office, Numerical Aptitude, Oral Communications, Time Management

Competencies:

• Drives Results
• Ensures Accountability
• Manages Complexity
• Optimizes Work Processes
• Plans and Aligns
• Tech Savvy

Education:

NQF Level 2 & 3 - Below school leaving

Closing Date:

22 May 2025, 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.