Legal Secretary

Lerena Recruitment Services; Gauteng; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player in the legal sector is seeking a Commercial Legal Secretary to join their dynamic team in Sandton. This role demands a proactive individual with strong administration and organizational skills, adept at managing complex documents and maintaining high confidentiality standards. You will be responsible for diary management, document preparation, and client account administration. If you thrive in a fast-paced environment and possess excellent communication skills, this is the perfect opportunity to advance your career in a supportive and professional setting.

Qualifications

• 5+ years' experience as a secretary in a law firm is essential.
• Excellent knowledge of MS Word and basic knowledge of Aderant Expert is advantageous.

Responsibilities

• Manage diary, answer calls, and track messages in the absence of professionals.
• Prepare accounts, monitor payments, and manage debtors and trust balances.
• Administer and organize legal practice, ensuring compliance with FICA.

Skills

Administration skills

Organizational skills

Strong communication skills

Interpersonal skills

Multi-tasking

Confidentiality standards

Education

5+ years' experience as a secretary in a law firm

Tools

MS Word

Aderant Expert (CMS)

Job description

Commercial Legal Secretary, Law Firm (Sandton, JHB)

Key areas of responsibility include :

Strong administration and organizational skills (diary management, answering telephone calls and tracking messages in the absence of professionals)

Amendments to and formatting of complex documents (ability to work with track changes, cross-referencing, footnotes, comments, PowerPoint, etc.)

Annotating, highlighting, redacting, collating and compressing large sets of PDF documents

Preparing, organising, and arranging physical and electronic documents

Extensive Dictaphone and copy-typing of documents

Preparing resource and client files

Administering and organising legal practice

Preparing accounts for clients, posting time daily, monitoring payments to counsel, and managing debtors and trust balances

Developing and maintaining electronic and physical filing systems

Capturing timesheets for professionals

Preparing pre-bills and billing memos (sending to clients)

Managing debtors with the accounts department and clients

FICA administration : ensuring FICA requirements are complete

General office and personal administration

Filing

Neat, well-organized, and conscientious

Strong communication skills (verbal and written)

Good interpersonal skills

Maintain high confidentiality standards

Honesty, reliability, and punctuality

Proactive, takes initiative, and diligent

Ability to multi-task

Work well under pressure

Excellent client relationship skills

Requirements :

5+ years' experience as a secretary in a law firm

Excellent knowledge of MS Word (Office )

Basic knowledge of Aderant Expert (CMS) accounting system (advantageous)