Administrative Assistant

Zoomlion South Africa; Boksburg; On-site; ZAR 15 000 - 25 000; Full time

Job summary

An innovative company is seeking an Administrative Assistant to enhance their professional environment. This role focuses on receptionist duties and requires an organized, detail-oriented individual with excellent communication skills. You will be the welcoming face of the office, managing multiple tasks such as greeting visitors, handling phone calls, and coordinating meetings. The ideal candidate will thrive in a fast-paced setting, ensuring smooth operations while maintaining a friendly demeanor. Join a dynamic team and contribute to a company that values professionalism and efficiency.

Qualifications

• 1-2 years of experience in an administrative or receptionist role.
• Excellent verbal and written communication skills.

Responsibilities

• Greet visitors and manage incoming phone calls professionally.
• Schedule meetings and maintain office supplies inventory.
• Assist with basic administrative tasks and maintain office organization.

Skills

Administrative Skills

Communication Skills

Organizational Skills

Customer Service

Microsoft Office

Education

Matric

Diploma in Office Management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Vacancy: Administrative Assistant

Zoomlion has covered more than 100 countries and regions worldwide and has already made market arrangements to follow the Belt and Road initiative. Zoomlion products have been well sold to the markets in the Middle East, South America, Africa, Southeast Asia, Russia as well as many high-end markets in the USA, Europe and Australia. The company has subsidiaries in nearly 20 countries in the East Asia, Southeast Asia and Europe, etc., also industrial and technological parks in Italy, Germany, India, Brazil and Belarus as well as more than 50 resident offices around the world. Centered on UAE and Brazil, logistics network and parts supply system with worldwide coverage are gradually set up. Zoomlion is currently ranked 4th globally in its industry.

Zoomlion South Africa is looking for an Administrative Assistant primarily focused on receptionist duties. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills. This position requires someone who can efficiently manage multiple tasks while maintaining a welcoming and professional environment.

Job Responsibilities

• Greet visitors, clients, and staff in a professional and friendly manner
• Answer, screen, and direct incoming phone calls
• Manage the company email inbox and distribute messages to appropriate staff
• Schedule and coordinate meetings, appointments, and conference rooms
• Maintain office supplies inventory and place orders when necessary
• Process incoming and outgoing mail and packages
• Assist with basic administrative tasks including filing, photocopying, and data entry
• Provide general office support to various departments as needed
• Maintain office cleanliness and organization
• Support special projects and events as required

Requirements and Skills

• 1-2 years of experience in an administrative or receptionist role
• Matric however a diploma in Office Management will be advantageous
• Excellent verbal and written communication skills
• Professional phone etiquette and friendly demeanour
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask in a fast-paced environment
• High level of confidentiality and discretion
• Customer service-oriented mindset