Senior Administrator: Procurement

Rhodes University; Makhanda; On-site; ZAR 539 000 - 711 000; Full time

Job summary

A leading university in South Africa seeks a Senior Administrator for Procurement. The role involves managing supplier relationships, ensuring compliance with procurement policies, and providing administrative support. Ideal candidates will have a relevant degree and significant procurement experience. This is a permanent position with competitive remuneration.

Qualifications

• Approximately 6 years of relevant experience in procurement/purchasing.
• At least 2 years’ supervision experience.

Responsibilities

• Manage supplier database and vet suppliers.
• Ensure compliance with procurement policies and service level agreements.
• Provide functional and end-user support.

Skills

High computer literacy

Education

Relevant degree / national higher diploma (3 years of study / NQF level 7)

Tools

Oracle Cloud Finance System

Microsoft Word

Microsoft Excel

Job description

Senior Administrator: Procurement (Grade 13)

The Procurement Department invites suitably qualified candidates to join their team.

Main Objectives

Responsible for managing the supplier database, vetting of suppliers, acting as liaison with service providers, and ensuring that suppliers meet the mandatory and service delivery requirements according to the Procurement policy and service level agreements. To provide functional support and end-user support, maintenance, and reports on supplier database performance. Responsible for managing general purchasing by ensuring that requisitions for non-asset goods and services are processed effectively and efficiently, in compliance with RU policies and procedures.

The Requirements

A relevant degree / national higher diploma (3 years of study / NQF level 7) in related fields like Supply Chain Management, Accounting, Business Management, plus approximately 6 years of relevant experience. Such experience should include:

1. Previous experience in procurement / purchasing
2. Experience working with the Procurement module in the Oracle Cloud Finance System (advantageous)
3. Experience in account reconciliation
4. High computer literacy – Microsoft Word, Excel, E-Mail, Internet
5. Experience in establishing, using, and maintaining electronic and paper-based administrative systems
6. At least 2 years’ supervision experience

Application Process

Prospective candidates must read the job profile for further information and ensure all relevant documentation is submitted.

Required Documents

• A comprehensive CV and relevant qualifications, including:
• Reasons for leaving current and previous jobs
• Referees who are or were your direct line managers, with their contact information (telephone and email)
• A strong, succinct motivation explaining your interest in the position and your suitability based on the job requirements

No hand-written applications will be considered. Failure to submit all documentation will disqualify your application. For questions, contact 046 603 8753.

Selection Process

• Short-listing scheduled for 24 June 2025
• Assessment and interview process for shortlisted candidates
• Candidates will be informed of interview dates

Remuneration

Grade 13, Basic Pensionable Salary: R539,568 per annum; Cost to Company: approximately R710,658 per annum.

This is a permanent position, but the university may appoint on a fixed-term contract of at least three years. Applications are confidential. Not all applications will lead to interviews. Employment checks will be conducted on recommended candidates.

Closing Date

23 May 2025. Early submissions are encouraged as the advertisement may close earlier if many applications are received.

If not contacted within 30 days of the closing date, consider your application unsuccessful.

Additional Information

Rhodes University encourages applications from underrepresented groups and persons with disabilities. Spouses and partners of current staff are also encouraged to apply. All appointments are made in accordance with relevant legislation and policies.

Our Values

We are committed to creating a positive, supportive, and enabling environment, guided by our core values: Diversity, Integrity, Respect, Excellence, Collegiality, and Compassion.