Senior Officer : Provincial Operations (North West)

Services SETA; Klerksdorp; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading organization in the Klerksdorp area is seeking a dedicated professional for a stakeholder and operations management role. The successful candidate will support career exhibitions, manage stakeholder relations, and oversee project administration. This permanent, full-time position requires a National Diploma and relevant experience in grant administration and project management. The role offers an opportunity to make a significant impact in community development initiatives.

Qualifications

• Minimum of 3 years relevant experience in grant administration and project management.
• At least 1 year of supervisory experience.

Responsibilities

• Support career exhibitions and outreach programmes.
• Facilitate logistics for stakeholder engagement sessions.
• Oversee dissemination of information to provincial stakeholders.

Skills

Stakeholder Management

Project Management

Grant Administration

Education

National Senior Certificate or equivalent (NQF 4)

National Diploma in Community Development, Public Management, or related fields (NQF 6)

Job description

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  Responsibilities

  • Support career exhibitions through representation and participation; assist in planning outreach programmes.
  • Facilitate logistics for provincial stakeholder capacitation and engagement sessions.
  • Coordinate and implement outreach programmes in consultation with relevant Portfolio Units or Departments outside Operations.
  • Oversee dissemination of relevant information to provincial stakeholders.
  • Supervise compilation of reports on provincial office deliverables and processes.
  • Support cold calling of Levy Paying Employers (LPE) and Non-Levy Paying Employers (NLPE) to obtain authorized contact information for key stakeholders.
  • Mobilize stakeholders to participate in all operations business processes.
  • Communicate and implement an annual schedule of stakeholder capacitation sessions, offering quarterly sessions on all operations processes.

  Stakeholder Relations

  • Facilitate education of stakeholders regarding Services SETA policies on accreditation, grant funding, training, assessment, internal moderation, learning programmes, and other relevant policies.
  • Support due diligence on entities applying for discretionary grant allocations on behalf of the head office.

  Facilitate partnerships with providers of learning programmes in the province.

  Additional Responsibilities

  • Represent SSETA in provincial meetings and forums as delegated or required.
  • Support daily provincial office facilities management, including cleaning, sanitation, gardening, safety, security, water, electricity, and vehicle management.
  • Report on provincial office ICT equipment and infrastructure maintenance needs.
  • Manage provincial office assets, travel, stationery, catering, requisitions, and petty cash in compliance with finance requirements.
  • Conduct project inductions, verify and submit reports for approval within SOP turnaround times, and inform finance of early learner terminations.
  • Monitor projects, verify and submit reports within SOP timelines, and issue remediation notices as needed.
  • Support project invoicing to ensure submissions adhere to tranche payment models.

  Achievement of Work Plans

  • Execute work plans and collect evidence aligned with operational plans and performance contracts in real-time.
  • Register, track, monitor, and report on new allocations and projects using SharePoint and other tools.
  • Produce reports on work plan implementation.
  • Respond to audit findings with complete evidence on time.
  • Comply with policies and procedures; identify, record, and manage issues and risks in real-time.

  Requirements

  • National Senior Certificate or equivalent (NQF 4).
  • National Diploma or equivalent in Community Development, Public and Development Management, Public Relations, Business Administration, or related fields (NQF 6).
  • Minimum of 3 years relevant experience in grant administration, project management, and stakeholder management, including at least 1 year of supervisory experience.

  Closing Date for Applications: 23 May 2025

  Job Type: Permanent

  Employment Type: Full-Time

  Vacancy: 1