Receptionist - Pretoria-West (4 months contract)

Isilumko Staffing; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading player in the pharmaceutical sector is on the lookout for a dynamic Receptionist to be the face of their organization. This role is pivotal in creating a welcoming atmosphere for visitors and callers, ensuring that every interaction reflects professionalism and warmth. The ideal candidate will be adept at managing multiple tasks, from greeting guests to providing essential administrative support across departments. With a strong emphasis on communication skills in both English and Afrikaans, this position offers a chance to thrive in a fast-paced environment while contributing to the smooth operation of the office. If you are organized, detail-oriented, and passionate about delivering exceptional service, this opportunity is perfect for you.

Qualifications

• At least 2 years' experience in a receptionist or administrative support role.
• Strong proficiency in both English and Afrikaans.

Responsibilities

• Greet and assist visitors with a warm and professional demeanor.
• Manage incoming calls and provide administrative support.

Skills

Communication Skills

Proficiency in English

Proficiency in Afrikaans

Organizational Skills

Time Management

Attention to Detail

Education

Matric

Tools

Microsoft Office Suite

Job description

A top company in the pharmaceutical industry is seeking an Enthusiastic, energetic and professional Receptionist with great communication skills. The candidate must have strong proficiency in both English and Afrikaans.

Purpose

You will be the first point of contact for visitors and callers, representing the organization in a professional and friendly manner. You will play a crucial role in maintaining an organized and efficient office environment.

Key Responsibilities

• Greet and assist visitors with a warm and professional demeanor.
• Manage incoming calls, redirect them to the appropriate staff, and take messages when necessary.
• Maintain a tidy and welcoming reception area.
• Provide administrative support to various departments as needed, including data entry, filing, and document preparation.
• Assist in scheduling and organizing meetings, appointments, and events.
• Maintain and update records, databases, and filing systems.
• Assist in the preparation and organization of reports and documents.
• Respond to inquiries via phone, email, or in-person, providing information and assistance.
• Draft and proofread routine correspondence and emails.
• Monitor and control access to the premises, ensuring the safety and security of the office.
• Issue visitor badges and maintain visitor logs.
• Assist in data management tasks, including data entry, data retrieval, and data organization.
• Handle multiple tasks simultaneously and efficiently prioritize work.
• Adapt to changing priorities and respond to urgent requests.

Requirements

• Must have Matric.
• Must have at least 2 years' experience in a receptionist or administrative support
• Must have strong proficiency in both English and Afrikaans
• Must be Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Must have Strong communication skills, both written and verbal.
• Must have Excellent organizational and time management skills.
• Must have Attention to detail and accuracy in all tasks.
• Must have ability to maintain confidentiality.