Payroll Officer

Ithemba Recruitment; South Africa; On-site; ZAR 30 000 - 60 000; Full time

Job summary

Join a dynamic team as a Payroll Officer, where your expertise in payroll processing and compliance will ensure the smooth payment of salaries. This role is vital in maintaining accurate payroll records, developing best practices, and liaising with various departments. You will be responsible for overseeing payroll accounting, handling employee queries, and ensuring adherence to tax legislation. This position offers an opportunity to thrive in a fast-paced environment, where your attention to detail and strong communication skills will make a significant impact. If you are passionate about payroll and looking for a rewarding challenge, this is the perfect role for you.

Qualifications

• 5 years payroll experience is essential for this role.
• Strong Excel skills and regulatory compliance knowledge are required.

Responsibilities

• Ensure timely and accurate payroll processing for employees.
• Maintain employee payroll records and address queries related to payroll.

Skills

Strong administrative skills

Business writing skills

Numerical ability

Data entry skills

Strong communication skills

Ability to work systematically

Ability to meet deadlines

Ability to work under pressure

Attention to detail

Regulatory compliance

Team Player

Education

Matric/Grade 12 certificate

Tertiary qualifications in Payroll or Finance

Tools

MS Office

VIP Payroll Premier

Job description

About the job Payroll Officer

Purpose:

To ensure effective and efficient payment of salaries to employees. Performs all activities necessary to process payroll.

Customer / Stakeholder accountabilities:

1. Liaison with staff at various departments and branches.
2. Liaison with Management.

Operational Processes Accountabilities:

1. Develop best practices to improve efficiency of payroll processes.
2. Oversee employee payroll accounting, transactions and reporting activities.
3. Ensure that payroll is processed timely and accurately.
4. Assist in payroll calculations, deductions, insurance coverage, wage garnishees and tax filings.
5. Maintain employee master file payroll records ensuring that they are up-to-date and accurate.
6. Prepare employee salary summaries of earnings, taxes, deductions, leave, retirement and benefits.
7. Complete mid and year end submissions to SARS by reconciling EMP201s and EMP501s.
8. Distribute IRP5s to all staff.
9. Address payroll related queries / requests from all employees.
10. Review and recommend improvements to existing payroll procedures.
11. Analyse payroll problems and provide appropriate resolutions.
12. Follow and enforce all statutory requirements.
13. Coordinate with HR and Finance teams to carry out payroll processing.
14. Assist in audit operations and implement audit recommendations.
15. Completion of UI.19 forms with Salary schedule and certificate of service attached.
16. Releasing of payslips.
17. Assist with Performance appraisals.
18. Employee leave management.
19. Keep abreast of company policies and tax legislation.
20. Month-End reporting to Department Managers.
21. Ad hoc payroll reports for finance and HR.
22. Reconciling monthly third-party reports i.e., discovery health, Liberty, Gap Cover and Capital Alliance.
23. Confirmation of employment to third parties.
24. Online submission to third parties i.e., Liberty, Discovery Health.
25. Checking of clocking for all staff.
26. Distribution of pay registers to Management to confirm number of employees eligible for salary per month.

Requirements:

1. Matric/ Grade 12 certificate.
2. Tertiary qualifications in Payroll or Finance (essential).
3. MS Office with strong excel experience.
4. VIP Payroll Premier (essential).
5. 5 years demonstrated payroll experience (essential).
6. Strong administrative skills and business writing skills.
7. Perform full administration duties for the Payroll Department.
8. Numerical ability and data entry skills.
9. Ability to work systematically.
10. Ability to meet deadlines.
11. Ability to work well under a pressurized environment.
12. High level of confidentiality.
13. Attention to detail.
14. Computer proficiency.
15. Strong communication skills, both written and verbal.
16. Regulatory compliance.
17. Tax form filing.
18. Team Player.