Payroll Officer – Melrose Arch

Britelinkmct; Johannesburg; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading company in Johannesburg is seeking a Payroll Specialist to manage and process monthly payroll in accordance with company policies. The role involves maintaining employee records, addressing payroll queries, and ensuring compliance with relevant regulations. Candidates should have a Level 6 qualification in Payroll or related fields and at least 2 years of experience in payroll functions.

Qualifications

• Minimum 2 years' experience in payroll and/or finance functions.
• Knowledge of compliance related to payroll.
• Ability to work under strict deadlines.

Responsibilities

• Prepare, capture, and process monthly payroll input.
• Manage leave system on SAGE People.
• Provide customer service for payroll queries.

Skills

Attention to detail

Communication

Time management

Numerical skills

Education

Level 6 qualification in Payroll/Finance, Accounting, Human Resources

Tools

SAGE

Job description

POSITION STATEMENT
This position is responsible for processing and assisting in the coordination and preparation of monthly payroll in accordance with BritelinkMCT Policies, maintaining employee records, and providing effective communication with all staff regarding payroll matters.

KEY RESPONSIBILITIES

1. Prepare, capture, and process the monthly payroll input (e.g., new engagements, terminations, loans, promotions, allowances, incentives, overtime, deductions, fines, fleet spend, standby allowances, etc.) within the agreed timelines and in accordance with policies. Communicate the monthly deadline to all relevant stakeholders.
2. Manage the leave system (sick, annual, study, unpaid, maternity leave) on Sage People.
3. Check overtime hours for accuracy and update correctly on the system.
4. Check fixed-term contract renewal dates and communicate with HR administrators for updates.
5. Process salary increases, bonuses, and back pay as needed.
6. Handle payroll administrative functions related to company benefits (pension, provident, disability, etc.) on relevant platforms.
7. Develop an understanding of the Payroll Database to generate ad-hoc and standard reports.
8. Interact personally with employees to address salary queries and explain pay slips.
9. Process employee transfers on Sage according to job specifications.
10. Update reporting lines per the company's organogram.
11. Prepare mock pay slips for HR.
12. Update injury on duty cases on payroll, ensuring records match HOS department records.
13. Prepare employee termination payments with relevant documentation from HR.
14. Print pay slips on Sage upon employee request.
15. Provide customer service to address queries related to pay, benefits, and taxes.
16. Capture and verify expense claims, reporting non-compliance.
17. Manage and respond to the payroll inbox within 24 hours.
18. Submit quarterly statistics.
19. Prepare monthly payroll evidence files.
20. Pull variance reports and comment on changes in the current payroll.
21. Send active employee register to line managers for confirmation before payroll release.
22. Send leave liability reports to line managers.
23. Ensure employee files are updated on SAGE ESS and access is granted/updated as needed.

KEY COMPETENCIES

• Attention to detail: Ensuring accuracy at all times.
• Managing financial and reputational risk: Knowledge of compliance to avoid penalties.
• Calmness: Staying calm under pressure to prevent mistakes.
• Accountability: Building responsibility and sustainability.
• Communication: Consistently and promptly communicating with employees on payroll queries.
• Sense of urgency: Acting swiftly as payroll impacts employees' livelihoods.

QUALIFICATIONS & EXPERIENCE

• Level 6 qualification in Payroll/Finance, Accounting, Human Resources, or related field.
• Minimum 2 years' experience in payroll and/or finance functions.
• System knowledge: SAGE.
• Numerical skills: Problem-solving using mathematics.
• Compliance knowledge: Relevant acts, regulations, policies, and agreements related to payroll.
• Time management skills: Ability to work under strict deadlines.
• Administrative skills: Ensuring process efficiency and high-quality work environment.