Executive Assistant

Sourceworx; KwaDukuza Local Municipality; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading company in IT Services is seeking an experienced Executive Assistant to support executives with various clerical tasks. The ideal candidate will have a strong background in office management and communication, ensuring all corporate procedures are well-organised. Responsibilities include managing schedules, supervising staff, and maintaining office systems. This full-time role requires confidentiality, strong organisational skills, and proficiency in MS Office.

Qualifications

• 3+ years' experience as an Executive Assistant.
• Proficient in office management systems and procedures.

Responsibilities

• Manage information flow between executives and clients.
• Supervise clerical and administrative staff performance.
• Support HR with recruitment and onboarding processes.

Skills

Organisational Skills

Communication

Confidentiality

Education

National Diploma in Business Management

Tools

MS Office

Job description

2 weeks ago Be among the first 25 applicants

About The Executive Assistant Position

We are looking for an experienced Executive Assistant who will provide support with clerical tasks, ensuring all related corporate procedures are well-organised and performed in time. A successful candidate should be able to act proactively and without guidance while understanding company's needs and adhering to its policies.

• Help to establish contact between the executives and company employees/clients, and manage information flow
• Manage information for internal and external communication, including memos, emails, presentations, and reports
• Supervise the performance of clerical and administrative staff
• Help executives to arrange their daily schedule, setting up meetings, travel, speaking engagements, and ensuring they follow their agenda
• Receive and direct phone calls and distribute correspondence
• Manage the office filing system
• Perform office management operations by keeping up with the office supply inventory
• Provide support, coordination, and follow-up on a variety of projects
• Coordinate and collate reports and presentations
• Taking dictation and minutes as well as keeping a record of all minutes
• Work with facility staff to maintain the cleanliness and functionality of office spaces
• Collaborate with teams to identify goals and themes for office events
• 100% Accuracy in all reports submitted to management.
• Support the HR Department with recruitment and onboarding processes
• Quality Management System (QMS): Assist in the development and implementation of quality control procedures and work instructions, communicate quality issues and findings to relevant departments and stakeholders., ensure that products and services consistently meet customer requirements and regulatory standards, address non-conformities by taking corrective actions to eliminate the causes and prevent recurrence, and Implement preventive actions to eliminate the causes of potential non-conformities.
  
  

About The Executive Assistant Position

We are looking for an experienced Executive Assistant who will provide support with clerical tasks, ensuring all related corporate procedures are well-organised and performed in time. A successful candidate should be able to act proactively and without guidance while understanding company's needs and adhering to its policies.

Executive Assistant Responsibilities Are

• Help to establish contact between the executives and company employees/clients, and manage information flow
• Manage information for internal and external communication, including memos, emails, presentations, and reports
• Supervise the performance of clerical and administrative staff
• Help executives to arrange their daily schedule, setting up meetings, travel, speaking engagements, and ensuring they follow their agenda
• Receive and direct phone calls and distribute correspondence
• Manage the office filing system
• Perform office management operations by keeping up with the office supply inventory
• Provide support, coordination, and follow-up on a variety of projects
• Coordinate and collate reports and presentations
• Taking dictation and minutes as well as keeping a record of all minutes
• Work with facility staff to maintain the cleanliness and functionality of office spaces
• Collaborate with teams to identify goals and themes for office events
• 100% Accuracy in all reports submitted to management.
• Support the HR Department with recruitment and onboarding processes
• Quality Management System (QMS): Assist in the development and implementation of quality control procedures and work instructions, communicate quality issues and findings to relevant departments and stakeholders., ensure that products and services consistently meet customer requirements and regulatory standards, address non-conformities by taking corrective actions to eliminate the causes and prevent recurrence, and Implement preventive actions to eliminate the causes of potential non-conformities.
  
  

Executive Assistant Requirements Are

• 3+ years' experience working in an Executive Assistant or Senior Executive Assistant position
• A minimum National Diploma/ Degree in Business Management / Equivalent qualification as recognised by SAQA
• Profound experience with office management systems and procedures, as well as major office gadgets and applications
• Outstanding MS Office knowledge, Excel, PowerPoint, Outlook, and English proficiency
• Strong organisational and time management skills,
• Strong verbal and written communication skills
• Confidentiality and discretion

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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