Executive Assistant -

Sagan Recruitment; Cape Town; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading company seeks a proactive Executive Assistant to support a busy executive with both business and personal tasks. The ideal candidate will have strong organizational skills and technical proficiency, managing various responsibilities effectively in a fast-paced environment. This role offers significant opportunities for growth and autonomy.

Qualifications

• 3+ years experience in EA, operations, or project management.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent English communication, minimal accent preferred.

Responsibilities

• Manage scheduling, correspondence, and administrative tasks.
• Oversee projects, ensuring timely and high-quality execution.
• Leverage AI tools to optimize workflows.

Skills

Organizational skills

Multitasking

Problem-solving

Technical proficiency

Communication

Job description

Work Schedule : Monday - Friday, 8 : 00 AM to 4 : 00 PM (CST)

NOTE : INDEPENDENT CONTRACTOR POSITION

Company Overview :

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company :

Sagan represents a fast-paced, high-growth business led by a dynamic executive who values efficiency, autonomy, and proactive execution. The client requires a highly organized and reliable assistant to support both business and personal operations. The work environment is demanding but rewarding, offering significant opportunities for growth and responsibility.

Position Overview :

We are looking for a highly capable and proactive Executive Assistant to support a busy executive with business (65%) and personal (35%) tasks. The ideal candidate is organized, tech-savvy, and able to take ownership without excessive oversight. This role requires strong operational efficiency, project management skills, and problem-solving ability to manage a variety of tasks effectively.

Key Responsibilities :

• Manage scheduling, correspondence, and administrative tasks.
• Oversee projects, ensuring timely and high-quality execution.
• Conduct research and synthesize insights for decision-making.
• Organize data, manage spreadsheets, and support business operations.
• Leverage AI tools (ChatGPT, Claude, Grok) to optimize workflows.
• Assist with personal tasks, including travel coordination.
• Identify and implement process improvements proactively.

Qualifications :

• 3+ years experience in EA, operations, or project management.
• Strong organizational, multitasking, and problem-solving skills.
• Proactive, independent, and detail-oriented.
• Excellent English communication, minimal accent preferred.
• Strong technical proficiency and ability to learn new tools quickly.
• Reliable internet and power stability.

Nice-to-Haves :

• Experience in fast-paced environments or startups.
• Familiarity with business operations, finance, or process automation.
• Professional home office setup (camera and audio for Zoom meetings).

Please note : To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.

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