Procurement Officer

Bulk Connections; Durban; On-site; ZAR 400 000 - 600 000; Full time

Job summary

A leading company in Durban seeks a Procurement Specialist to oversee procurement management, strategic sourcing, and supplier relations. The ideal candidate will have a commerce degree and experience in purchasing within the FMCG or heavy industry sectors. Responsibilities include managing contracts, evaluating suppliers, and ensuring cost efficiency while maintaining quality. This role offers the chance to significantly impact procurement strategies and supplier engagement.

Qualifications

• Minimum of 3 years in a purchasing and commercial environment.
• CPIS registration or qualification would be advantageous.

Responsibilities

• Oversee procurement management and purchasing activities.
• Negotiate contracts and manage supplier relations.
• Conduct spend analysis and prepare reports.

Skills

Communication

Attention to detail

Analytical

Stakeholder relations management

Education

Degree or Diploma in commerce

Procurement

Supply chain management

Tools

Excel

Word

PowerPoint

Job description

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Bulk Connections has an opportunity for a procurement specialist. This opportunity is based in Durban,

reporting to the Finance Director. The candidate must meet the following minimum criteria.

• Degree or Diploma in commerce, procurement, supply chain management, or a related field

• Minimum of 3 years within a purchasing and commercial environment

• CPIS registration or qualification would be advantageous.

• Work experience in FMCG, heavy industry, or bulk terminal environment preferred

Main Purpose of the Job:

To oversee the various aspects of procurement management including but not limited to overseeing

purchasing activities (strategic sourcing), procurement administration, contract negotiation, stakeholder/supplier engagements/relations and ensure that purchased items are both cost efficient and of high quality as well as maintaining accurate records

The successful candidate will engage in the following activities:

• Obtaining Documents required to load the vendor on the system and ensure validity and accuracy of the

information submitted the vendor

• Upload of Vendor onto the system

• Obtain quotations from vendors

• Process orders on the system for stock and non-stock items

• For stock items place orders as per minimum order levels

• Follow up on outstanding orders with the vendors

• Prepare and plan for the purchase of equipment, services and supplies

• Review. Compare, analyse and approve product and services to be purchased.

BBBEE

• Optimise BBBEE spending through the identification of ED and SD suppliers

• Create awareness internally for end-users to use BBBEE vendors

• Provide support in the reporting of BBBEE procurement spend

• Assist in the coordination and collection of BBBEE evidence in Bulk Connections’ certification

• Solicit and evaluate proposals for projects and contracts.

• Manage the administrative aspects of RFI, RFQ, RFPs, tenders and Auctions.

• Prepare RFI, RFQ, RFPs, tenders, Auctions and compile tender analysis/ evaluation schedules.

• Coordinate invitations for tenders and RFQs to the relevant suppliers.

• Communicate RFI, RFQ, RFPs, tenders, and auction outcomes to the business.

• Consolidate tender document submissions and compile contracts.

• Compile tender evaluation reports for presentation to the tender committee with recommendations and

supporting information.

• Evaluate tenders by coordinating inputs from all role players to facilitate adjudication.

• Participate in the tender adjudication process.

Operational Management

• Source new items and identify new suppliers based on the specifications provided by the Business by

researching the supplier marketplace and obtaining samples for testing as required by business

stakeholder

• Produce reports and present information to relevant stakeholders to highlight potential sourcing or

saving opportunities.

• Negotiate with the incumbent suppliers to ensure competitive prices are maintained, benchmarking costs

against other suppliers where necessary.

• Thorough understanding of the contract management process, i.e. engage with the business to identify

and define the scope of work, update the schedule of prices and payment terms, define the service

• Hold the Supplier accountable for non-conformances/ deviations from performing the services and

supply of goods as stipulated in the contract through remediation or notice of termination where relevant.

• Evaluate market conditions to develop sourcing strategies, maintain/ improve quality and influence cost

controls.

• Effectively communicate with internal cross functional teams on the current and future status of products

and services markets.

• Research potential and current suppliers to keep abreast of market/ procurement conditions, new

technology and make recommendations to improve supplier base and/or purchasing method.

• Report & evaluate key suppliers’ performance against SLAs, their BBBEE rating and review of their

• Evaluate and ensure potential suppliers can meet the specified requirements.

• Maintaining good supplier relations and negotiating contracts.

Strategic Support

• Responsibility, within the assigned categories of spend, and understanding the category strategy and plans,

to deliver category analysis, sourcing exercises and general reviews of spend.

• Develop short-, mid- and long-term strategies for the various assigned categories ensuring delivery at the

most competitive cost and ensuring risk is mitigated.

• Adopt methodologies such as vendor rationalisation, utilising technology and flexible solutions to minimise financial impact.

• Collaborate with site-based stakeholders to ensure sourcing and procurement strategies and policies are

applied appropriately, to assess opportunities, and to drive performance improvements.

• Facilitate cross-functional and cross-terminal/plant communication to seek synergies and benchmarks.

• Proactively drive regular engagement with the Business regarding its immediate and longer-term category procurement requirements and the extent to which these are being met.

Reporting

• Review open orders report and requisitions

• Monthly spend analysis

• Progress on inventory catalogues

Knowledge, skills, and abilities required:

• Communication skills at all levels (Written & Verbal)

• Procurement Management knowledge and expertise

• Managing priorities and planning

• Attention to detail and strong ability to execute and follow through

• Numerical skills

• Advanced Excel Skills, Word and PowerPoint

• Analytical and data-driven with demonstrated knowledge of economic indicators, cost drivers and cost

analysis

• Understanding of procurement policies and procedures

• Knowledge of laws and regulations relating to Procurement (e.g. BBBEE)

• Knowledge of the documentation required by the company, the information required to complete such

documentation correctly/accurately, and where to source this information

• Stakeholder relations management

• Confidence to interact and work in cross-functional teams (all levels of the organisation).

Closing date for the applications: 20 May 2025

Interested persons must submit their application marked for attention:

HR Office to [e-mail] should include a cover letter, detailed CV, and copies of qualifications.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Purchasing and Supply Chain

• Industries

  Freight and Package Transportation

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