CEO Office Manager - Riyadh, KSA

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With our roots going back over (49) years, we are one of the oldest and fastest growing Saudi-based conglomerates that offers a diversified portfolio of products and services including infrastructure solutions on D&B and EPC basis, development and co-investment in real estate and renewable s, and manufacturing of renewable technologies.

Recently we are experiencing a rapid growth and expansion locally and regionally; accordingly, we are looking for leaders who have big ideas that can embrace our vision to meet a variety of infrastructure needs all over the MENA region with three main business segment- infrastructure solutions, development and co-investment in real estate and renewable s, and manufacturing of renewable technologies.

Job Summary

CEO Office manager will be responsible for supervising CEO Office administrative and secretarial employees to ensure effective secretarial support and Manage CEO Calendar. Manages the arrangement and appointments agenda of the CEO in all; meetings, interviews, visits, occasions and normal or up normal activities. Organizes daily work and orientation related to CEO office to achieve the best use of the available resources and the time of CEO.

Job Relations

External - Clients, Subcontractors, Vendors, and others.

Reporting to

CEO & Executive Vice President (EVP)

Male/Female

EPC / Construction / Infrastructure

Employment Type

Full-time

Location:

Main Duties & Responsibilities:

Manages the arrangement and appointments agenda of the CEO in all; meetings, interviews, visits, occasions and etc.,

Organizes work and orientation related to CEO office to achieve the best use of the available resources and the time of CEO.

Reviewing correspondences and transactions delivered to CEO office ensuring their systematic validity and also write the required explanations on them, submitting them or referring them to the related departments' managers and departments' heads and following what actions have been made.

Supervises the day-to-day operations of administration to ensure that work processes are implemented as designed and in compliance with established standards and procedures.

Manages the inventory of office supplies and interacts with vendors regarding selection, pricing, and delivery of office supplies, equipment, and services.

Plans and allocates specialized clerical and administrative tasks and duties to subordinates to ensure that the clerical work of the area is carried out in the most efficient way.

Organize and prioritize critical issues and required information for the CEO to facilitate efficient decision making.

Organize & prepares travel arrangements of CEO in terms of flight bookings, hotels, transportation in addition to financial and administrative arrangements and related agenda.

Attend executive meetings with CEO, take meeting minutes follow up on any tasks related to CEO.

Drafts Memos, preparing Letters, Presentations, Reports, and other correspondences, following guidelines from CEO.

Organizing company events or conferences.

Any other tasks assigned by CEO.

Any Bachelor Degree, Bachelor Degree in Business Administration is preferable, Master Degree will be a privilege.

Minimum 6 years of experience with proven track record in a similar role ideally within one of the leading construction, real estate, and/or industrial companies in the MENA region.

Excellent written and verbal communication skills in both Arabic and English.

Strong problem solving and decision-making skills.

Team working and written/verbal communication skills.

Organizational and time management skills.

Exceptional skills with Microsoft Office.

Can work under pressure.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Public Relations

• Industries

  Construction

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