Storeman

Tsebo Solutions Group; Durban; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking a dedicated Stock Controller to manage stock issues, goods receipting, and purchasing processes. This role involves ensuring accurate stock allocation, maintaining documentation control, and evaluating supplier performance. The ideal candidate will have experience in a similar environment, be proficient in ONKEY ERP, and possess strong communication and customer relations skills. Join a dynamic team committed to maintaining high standards and contributing to operational excellence in a fast-paced setting.

Qualifications

• 2-3 years experience in a similar environment.
• Knowledge of ONKEY ERP system and proficiency in MS Word & Excel.

Responsibilities

• Ensure all stock issued is processed daily on ONKEY.
• Check received goods for quality, price, and quantity against purchase orders.
• Perform daily cycle counts for stock replenishment.

Skills

ONKEY ERP system

MS Word

MS Excel

Communication Skills

Customer Relations

Buying Experience

Education

Matric

Diploma or Certificate in Store Keeping & Warehousing

Job description

Duties & Responsibilities

1. Stock Issues
   • Ensure all stock issued is accompanied by a relevant work order, checked for correct allocation and status before issuing on ONKEY. All stock issues must be processed daily on ONKEY.
   • Generate a weekly stock issues report from ONKEY and analyze it to ensure correct department and work order type allocation.
   • Correct incorrect allocations weekly, especially before processing monthly accrual reports.
   • Process stock returns on ONKEY with relevant work order, authorized by the relevant Dept. Foreman.
2. Goods Receipting
   • All received goods must be accompanied by a delivery note or supplier invoice with the purchase order number.
   • Check all received goods for quality, price, and quantity against the purchase order. Stamp supplier documentation with ‘Goods Received’ as acceptance.
   • Return damaged or incorrect goods to the supplier, documenting reasons on the delivery note or invoice and on the comments tab of the purchase order.
   • Communicate non-stock purchase deliveries to the relevant Foreman upon receipt.
   • Render Service items acceptable prior to processing, with approval from the relevant HoD.
3. Purchasing
   • Perform daily cycle counts for stock replenishment.
   • Send out Requests for Quotation to at least 3 suppliers.
   • Ensure all purchases are accompanied by a quotation, approved prior to processing, and filed per supplier.
   • Follow procurement guidelines strictly.
   • Attach work orders to all purchase requests. Generate weekly reports of outstanding purchase orders, follow up with suppliers accordingly.
   • Follow up daily on unapproved orders with relevant HoD for approval.
   • Create and communicate monthly contract orders at the start of each month.
4. Documentation Control
   • Send relevant documentation (Purchase Order, Delivery Note, Goods Received Note, Invoice) to the Financial Administrator for processing.
   • Archive supplier quotes systematically for audit purposes.
   • Allocate bin locations to all stock and load on ONKEY, ensuring bins are numbered with locations and part codes.
   • Maintain non-stock items in a designated area.
   • Conduct monthly review of short shelf-life items and communicate disposal needs to Procurement supervisor.
   • Maintain a maximum of 3% stock discrepancy during quarterly counts.
5. Supplier Evaluation and Feedback
   • Evaluate at least 60% of deliveries monthly using ONKEY. Communicate poor service delivery to Procurement supervisor weekly.
6. General
   • Adhere to TFS House Rules and SHEQ standards (ISO 9001, ISO 14001 & ISO 18001).
   • Maintain neatness and tidiness in the Maintenance store.
   • Assist with other tasks as allocated by the procurement supervisor.

Skills and Competencies

• 2-3 years experience in a similar environment.
• Knowledge of ONKEY ERP system.
• Computer literate, proficient in MS Word & Excel.
• Good people skills, communication skills, and customer relations.
• 2-3 years buying experience.

Qualifications

• Matric
• Diploma or Certificate in Store Keeping & Warehousing