Legal Secretary (With Conveyancing Experience)

Bright Placements; Gauteng; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading company in South Africa is seeking a detail-oriented professional to manage legal document preparation and property transactions. The role involves drafting legal documents, coordinating with clients and authorities, and ensuring compliance with legal standards. Ideal candidates will have strong communication skills and experience in legal research and document management.

Qualifications

• Experience in legal document preparation and management.
• Knowledge of property transactions and compliance.

Responsibilities

• Drafting and preparing legal documents like sale agreements.
• Assisting with property ownership transfers and compliance.
• Preparing financial statements and managing trust accounts.

Skills

Communication

Legal Research

Document Management

Job description

Document Preparation and Management : Drafting and preparing legal documents such as sale agreements, transfer documents, bond documents, and title deeds. Preparing client letters, emails, and communication on behalf of the conveyancer. Ensuring all documents are accurate, signed, and properly filed. Communicating with clients, estate agents, and third parties (like banks) to gather necessary information and update on the progress of transactions. Managing client appointments and scheduling consultations. Answering queries related to the conveyancing process and providing basic information. Organizing and maintaining legal files, both paper and electronic, ensuring they are easily accessible and compliant with legal standards. Updating property files and records to ensure accuracy during the transaction process.

Coordinating Property Transactions : Assisting with the transfer of ownership of property, including ensuring compliance with legal and regulatory requirements. Liaising with local authorities to ensure proper registration of property documents. Ensuring all financial matters, such as the payment of deposits or transfer duties, are processed and documented.

Preparing Financial Statements : Preparing settlement statements and assisting with the disbursement of funds between clients, banks, and other parties. Managing trust accounts and ensuring funds are transferred according to regulations.

Legal Research : Conducting basic legal research, such as checking land registries or researching property titles and deeds. Assisting with checking for any encumbrances or restrictions on a property title.

General Office Administration : Managing office supplies, scheduling meetings, and ensuring the conveyancer's calendar is organized. Filing, managing phone calls, and maintaining effective communication between clients and the legal team.