Professional Executive Assistant

Time Personnel; Cape Town; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading company in Cape Town seeks a Professional Executive Assistant to support Senior Management Executives. The ideal candidate will have advanced PowerPoint skills, a strong background in executive support, and the ability to manage multiple tasks efficiently. This role involves comprehensive secretarial support, event management, and project oversight, making it essential for a highly organized and proactive individual.

Qualifications

• Minimum 5 years experience in an Executive EA/PA role supporting Directors.
• Proven ability to manage high profile company events.
• Self-motivated with a high level of integrity.

Responsibilities

• Provide full personal and executive secretarial support to Directors.
• Manage Directors' travel arrangements and electronic diaries.
• Produce documents, briefing papers, and advanced presentations.

Skills

Advanced PowerPoint skills

Excellent communication skills

Attention to detail

Budget management skills

Advanced computer literacy

Education

Tertiary Qualification in Business Administration

PA Diploma

Grade 12

Tools

MS Office

Excel

PowerPoint

Job description

Professional Executive Assistant required in Cape Town.

Are you advanced in PowerPoint, managing PowerPoint decks for high level presentations, multitasking effectively in a Corporate environment while supporting working Corporate Management Executives?

Our International Client based in the southern suburbs requires a professional EA who is highly organized, deadline driven and a resourceful individual who can add value whilst assisting Senior Company Executive professionals.

Requirements:

• Grade 12 essential; a Tertiary Qualification in Business Administration and/or a PA Diploma preferred.
• A minimum of 5 years proven work experience in an Executive EA/PA position supporting several Directors.
• Advanced PowerPoint skills ESSENTIAL, must be able to manage PowerPoint decks and produce high quality advanced presentations
• Proven track record of managing high profile company events.
• Able to multi-task, prioritize work & meet tight deadlines.
• Possessing excellent communication skills; proficient in both written & spoken English.
• Attention to detail, well-organized, courteous, conscientious, resourceful and proactive with sense of urgency in completing tasks.
• Self-motivated with a high level of integrity.
• Excellent interpersonal, communication, presentation, negotiation and reporting skills.
• Flexible working attitude, team player and able to work under a minimum supervision.
• A good deal of common sense, etiquette and an ability to think on one’s feet.
• Advanced computer literacy (MS Office, Excel, PowerPoint).
• Proven budget management skills an advantage.
• Professional telephone manner, use of discretion and confidentiality
• Proven ability to work under pressure.

Duties and Responsibilities:

• Provide a full range of personal and executive secretarial support to the Directors
• Full management of Directors electronic diaries, organising meetings, assessing priority of appointments and reallocation as necessary.
• Manage Directors travel arrangements (including visas/accommodation) occasionally extending to teams if necessary.
• Process Directors correspondence, ensuring that incoming correspondence is dealt with by the
• Director or behalf of the Director, or other staff as appropriate.
• Maintain Directors office systems, including data management and filing.
• Maintain records of Directors contacts.
• Completing travel and expense reports for the Directors.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist Director in researching and following up with action on matters which fall within the Directors responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, advanced excel reports and advanced Powerpoint presentations for the Directors.
• Organise meetings/conferences and ensure that Directors are well prepared. Preparing agendas, pre-meeting briefings, meeting papers and taking minutes.
• Provide extensive event management support from start to finish, from venue allocation, event plan & concepts, budget management, handling logistics, branding & comms, programe delivery and event debriefing sessions.
• Managing business-critical projects
• Any other duties as may reasonably be required by the Directors.