Part Time Virtual Assistant (Central Working Hours)

Caliber6 (Formally the Ayam Group); Cape Town; Remote; ZAR 50 000 - 200 000; Part time

Job summary

A leading company is seeking a reliable Virtual Assistant to provide comprehensive administrative, bookkeeping, and data entry support. The ideal candidate will be detail-oriented and possess excellent communication skills. Responsibilities include managing schedules, bookkeeping, and client communication. This role requires a professional demeanor for virtual meetings and the ability to work independently.

Qualifications

• 1-2 years of experience as a Virtual Assistant or in a similar role.
• Experience with bookkeeping and data entry is essential.

Responsibilities

• Manage emails, calendars, and schedules.
• Perform data entry tasks with high accuracy.
• Communicate professionally with clients and vendors.

Skills

Organization

Communication

Attention to Detail

Tools

Microsoft Office Suite

Google Workspace

QuickBooks

Xero

Job description

We are seeking a reliable and detail-oriented Virtual Assistant to provide comprehensive administrative, bookkeeping, and data entry support. The ideal candidate will be highly organized, possess excellent communication skills, and be comfortable handling a variety of tasks to ensure the smooth and efficient operation of our business. A professional demeanor and appearance for virtual meetings is essential.

Working hours are a minimum of 20 hours a week, but may increase depending on the volume. Working hours are in Central Time (US).

Responsibilities

1. Administrative Support:

• Manage and organize emails, calendars, and schedules.
• Coordinate meetings, appointments, and travel arrangements.
• Prepare documents, reports, and presentations.
• Handle phone calls and communicate with clients or partners.
• Assist with personal tasks as needed.

1. Bookkeeping and Data Entry:

• Perform data entry tasks with a high degree of accuracy.
• Assist with basic bookkeeping tasks, including accounts payable/receivable, and expense tracking.
• Prepare and maintain financial records.
• Generate invoices and process payments.

1. Communication and Client Interaction:

• Communicate professionally and effectively with clients, vendors, and team members via email, phone, and video conferencing.
• Maintain a professional appearance and demeanor for all virtual meetings.
• Provide excellent customer service and address inquiries promptly and courteously.

1. Additional Tasks:

• Conduct research and compile data.
• Assist with project coordination and follow-up.
• Manage social media accounts (if required).
• Perform other duties as assigned.

Qualifications

• 1-2 years of proven experience as a Virtual Assistant or in a similar administrative role.
• Experience with bookkeeping and data entry is essential.
• Travel coordination and design experience is a plus.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with accounting software (e.g., QuickBooks, Xero) is a plus.
• Ability to work independently and with minimal supervision.
• Strong attention to detail and accuracy.
• Reliable internet access and a suitable home office setup.
• Must be presentable and professional for virtual meetings.

Preferred Skills

• Experience with project management tools (e.g., Asana, Trello).
• Social media management skills.
• Basic graphic design skills (e.g., Canva).
• Familiarity with CRM software.

About Caliber6

Hi, welcome to our page. We are constantly seeking candidates to work with us and our partners. Don't hesitate to apply if you feel you're a great fit!