Project Administrator

Talent Evolution (Pty) Ltd; Boksburg; On-site; ZAR 15 000 - 19 000; Full time

Job summary

A leading company in Boksburg is seeking a Project Administrator to support technical and production-related projects. The role involves managing project documentation, procurement, and client communications to ensure project timelines and quality standards are met. Ideal candidates should be detail-oriented, proactive, and capable of handling multiple workflows effectively.

Qualifications

• 2–3 years’ experience in project administration or operations support.
• Familiarity with ISO 9001 document control procedures.

Responsibilities

• Create and manage project records in ERP and project management systems.
• Provide weekly client updates and communicate any delays or risks.
• Coordinate with logistics and document control teams.

Skills

Organizational Skills

Communication

Attention to Detail

Education

Relevant diploma or certificate in Administration

Project Management

Operations Management

Tools

ERP systems

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Project Administrator position available in Boksburg.

The Project Administrator is responsible for supporting the coordination and execution of technical and production-related projects within the Operations team.

This role plays a critical part in ensuring project documentation, procurement, interdepartmental collaboration, and client communications are effectively managed to meet project timelines, budgets, and quality standards.

The position requires a proactive, detail-oriented individual capable of managing multiple workflows, maintaining accurate documentation, and providing consistent support throughout the project lifecycle.

Salary: R15 000 – R19 000 per month.

Key Responsibilities:

• Create and manage project records in ERP and project management systems.
• Generate and track project documentation, including Bills of Materials (BOMs), Job Instructions, Assembly Instructions, and Order Confirmations.
• Process picking slips and purchase orders; follow up on component deliveries and supplier timelines.
• Track and report on production milestones, engineering deliverables, and special project requirements.
• Maintain accurate and up-to-date project data, ensuring alignment with production schedules.
• Provide weekly client updates and communicate any delays or risks.
• Ensure all project documentation is properly filed, ISO-compliant, and audit-ready.
• Schedule and minute project-related meetings, including internal reviews, client kick-offs, and inspections.
• Coordinate with logistics, expediting, and document control teams for seamless handovers from production to dispatch.
• Assist the Operations Team in resolving project scheduling conflicts and internal bottlenecks.

Minimum Requirements:

• 2–3 years’ experience in project administration, production coordination, or operations support.
• Relevant diploma or certificate in Administration, Project Management, Operations Management, or a related field (advantageous).
• Proficiency in ERP systems, Microsoft Excel, Word, and Outlook.
• Strong knowledge of project lifecycle processes and production support functions.
• Familiarity with ISO 9001 document control procedures (beneficial).

Key Attributes:

• Strong attention to detail and exceptional organizational skills.
• Ability to manage competing priorities and tight deadlines.
• Confident communicator with excellent written and verbal communication skills.
• Self-starter with the ability to work independently and within a collaborative team.
• Calm under pressure, with a solution-oriented mindset.