Legal Secretary in Employment Law

SHARON NUROCK RECRUITMENT CC; Sandton; On-site; ZAR 50 000 - 200 000; Full time

Job summary

An esteemed law firm is seeking a dedicated legal secretary to support their Employment Law Department. The ideal candidate will possess strong organizational skills, a keen attention to detail, and a solid understanding of employment law. This role involves managing diaries, preparing legal documentation, and ensuring compliance with legal standards. Join a collaborative team where your contributions will be valued and make a significant impact in a prestigious environment. If you thrive in a fast-paced setting and are committed to excellence, this opportunity is perfect for you.

Qualifications

• 3-5 years of experience as a legal secretary in a law firm.
• Thorough knowledge of employment law and legal documentation.

Responsibilities

• Maintain diaries and coordinate meetings for legal professionals.
• Organize and maintain legal files and documentation.
• Assist in legal administration and invoicing processes.

Skills

effective time management

organisational skills

detail orientation

effective communication

ability to work under pressure

Education

3-5 years’ experience as a legal secretary

knowledge of employment law

proficient in Microsoft Office Suite

knowledge of CMS / Adarant

knowledge of FICA and Billback

Tools

Microsoft Office Suite

CMS / Adarant

Job description

Our client, a prestigious and long standing law firm, is looking for an individual who will execute a variety of secretarial duties of a confidential nature within the Employment Law Department. These tasks will include working with attorneys, paralegals, and other members of the firm with a series of administrative functions. The candidate will essentially have effective time management and organisational skills, coupled with strong detail orientation.

POSITION INFO : Requirements :

• Minimum of 3-5 years’ experience as a legal secretary within a law firm.
• Thorough knowledge, understanding and experience in employment law.
• Proficient in Microsoft Office Suite.
• Knowledge of CMS / Adarant.
• Knowledge of FICA and Billback.

Responsibilities :

• Maintain Partner and Legal Professionals’ diaries including the coordinating and liaising with relevant parties with regards to meetings.
• Prepare all documentation for appointments and travel arrangements.
• File, organise and maintain documents, case files and law libraries.
• Open and close off legal files in accordance with the firm’s policies and procedures.
• Organise and maintain legal files in accordance with the firm’s policies and procedures.
• Assist in handling legal administration requirements.
• Assist in the preparation and processing of legal documents.
• Print all correspondence, pleadings and documents and file same.
• Ensure documents dispatched are accurate.
• Liaise with messenger / driver.
• General office administration and management.
• Dictation typing.
• Follow up with clients regarding payments and keep a log of all client contact.
• Compile and submit weekly outstanding reports (payments from client and report to accounts department once a week).
• Ensure compliance with FICA.
• Complete time sheets and capture time on CMS / Adarant.
• Keep track of attorney time records and billing.
• Monthly invoicing in accordance with Firm’s policies and procedures.

Skills and Competencies :

• Communicate effectively both verbally and written.
• Work with speed and accuracy.
• Ability to anticipate and plan.
• Honesty, reliability, and punctuality.
• Ability to work under pressure.
• Well organised and conscientious.
• Promote collaboration across functional and geographical boundaries.