Professional Assistant

Eskort; Irene; On-site; ZAR 25 000 - 50 000; Full time

Job summary

An established industry player is seeking a Professional Assistant to provide high-level administrative support to the CEO. The ideal candidate will possess exceptional organizational and communication skills, thrive in a fast-paced environment, and demonstrate a proactive approach to problem-solving. This role involves managing calendars, scheduling meetings, and coordinating travel, ensuring smooth operations within the executive office. If you are detail-oriented, resourceful, and ready to take on new challenges, this position offers an exciting opportunity to contribute to a dynamic team and support strategic initiatives.

Qualifications

• Bachelor's degree in Business Administration or related field required.
• Proven experience as an executive assistant in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to the CEO.
• Manage calendars, schedule meetings, and handle correspondence.
• Coordinate travel arrangements and manage budgets.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Problem-Solving

Time Management

Attention to Detail

Confidentiality

Customer Focus

Flexibility

Independence

Education

Bachelor's degree in Business Administration

Bachelor's degree in Management

Tools

Office Productivity Tools

Job description

The Professional Assistant will be responsible for providing high-level administrative support to the CEO. The ideal candidate will have strong organizational and communication skills, along with a proactive approach to problem-solving and the ability to work in a fast-paced environment.

Skills Required : -

• Proven experience working as an executive assistant or professional assistant in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and other office productivity tools.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with a high level of accuracy.
• Ability to maintain confidentiality and exercise good judgment.
• Knowledge of the food manufacturing industry in South Africa is preferred but not required.
• Ability to work independently.
• Flexibility to adapt to changing priorities and deadlines.
• Ability to be resourceful and proactively resolve issues as they arise.
• Ability to work under pressure.
• Strong sense of Customer Focus will be required

Key Performance Areas : -

• Provide administrative support to the Chief Executive Officer, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare and organize materials for meetings, presentations, board meetings and other ad hoc events.
• Coordinate travel arrangements, including booking flights, hotels, and transportation.
• Conduct research and compile data for reports, presentations, and projects.
• Assist in tracking and managing budgets, expenses, and invoices.
• Manage fleet, usage and petrol cards.
• Maintain and update contact lists, databases, and files.
• Coordinate and oversee special projects and events as assigned by the Chief Operating Manager.
• Liaise with internal and external stakeholders, including senior management, clients, and service providers.
• Handle confidential and sensitive information with discretion and professionalism.
• Company cellphones administration
• Managing the day-to-day activities of office team (driver / storeman and general worker), leave, discipline etc.
• Managing the maintenance of the office, building and garden
• Perform other duties as assigned by the Chief Executive Officer.

Qualification requirements : -

Bachelor's degree in Business Administration, Management, or related field.

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Professional Assistant • Irene, South Africa