Contracts Specialist (Re-Advert) at Mintek

Mintek; Randburg; On-site; ZAR 35 000 - 75 000; Full time

Job summary

An established industry player is seeking a Contract Specialist to join their dynamic team. This role is pivotal in managing contracts for the procurement of goods and services, ensuring compliance with best practices while minimizing risks. The successful candidate will develop and implement effective contract management strategies, negotiate favorable terms with suppliers, and maintain comprehensive records. This position offers a unique opportunity to contribute to the efficiency of the supply chain management process while participating in continuous improvement initiatives. If you have a passion for contract management and a strong background in procurement, this could be the perfect role for you.

Qualifications

• 5+ years experience in Contract Management or similar environment.
• BCom Honours in Supply Chain/Logistics or equivalent required.

Responsibilities

• Plan and implement contract management strategy for strategic contracts.
• Negotiate prices and terms with suppliers, ensuring proper documentation.
• Compile management reports on contract violations and performance evaluations.

Skills

Contract Management

Negotiation Skills

Risk Assessment

Procurement Strategies

Communication Skills

Education

BCom Honours in Supply Chain/Logistics

LLB

Job description

Introduction

Mintek has an exciting career opportunity for a Contract Specialist. The successful candidate will be responsible for preparing, examining, analyzing, negotiating, and revising contracts involving the purchase of goods or services such as equipment, materials, supplies, products, or professional services. The role includes developing a standardized contracting approach for Mintek's Supply Chain Management and reviewing contracts to minimize risk. Mintek invites all suitably qualified candidates to apply.

Duties & Responsibilities

Contracts Management

• Plan, articulate, and formulate Mintek's contract management strategy for its portfolio of strategic contracts.
• Develop and implement procedures for contract management and administration in compliance with company policy and best practices.
• Be an expert on all matters of good contract management and governance within Mintek.
• Custodian of all contracts involving the purchase of goods and services.
• Draft and revise contracts/SLAs related to procurement.
• Identify commercial risk factors at the time of contracting or contract amendment, and include escape clauses; check financial risks regarding pricing and price adjustment terms.
• Negotiate prices, terms, and conditions with suppliers, ensuring proper documentation and filing.
• Implement commodity contracts and conduct annual pricing negotiations within mandated escalation parameters.
• Serve as the point of contact for contractual matters with customers.
• Maintain an electronic contract register and monitor contract expiry dates for timely renewal or closure.
• Prepare contract change notices, variation memos, addendums, etc.
• Maintain comprehensive contractual records and documentation.
• Ensure signed contracts are communicated to relevant parties for visibility.
• Monitor and evaluate contract performance and spend.
• Manage contract close-out, extension, or renewal processes.
• Maintain audit files for each contract, including all correspondence and amendments.
• Prepare contract briefs and summaries of contractual requirements and budgets.
• Conduct training sessions on contract management for stakeholders and end-users.
• Disseminate contract status information to relevant employees and engage business units on contract requirements.
• Oversee activities of the Vendor Administrator.

Reporting

• Compile monthly and quarterly management reports on contract violations, utilization, expiring contracts, and performance evaluations.
• Prepare ad-hoc reports as requested by the Head SCM and Executive Manager.

Continuous Improvement

• Participate in professional development to stay updated on new technologies, best practices, and procedures.
• Support and initiate transformational initiatives to enhance procurement capabilities and efficiency.
• Assist in scoping project plans for SCM interventions.

Desired Experience & Qualifications

Qualification and Experience

• BCom Honours in Supply Chain/Logistics or equivalent (minimum). An LLB is advantageous.
• Minimum of 5 years experience in Contract Management or a similar environment.

Legal

• Code 8 driving license (minimum).

Behavioral Competencies

• Good verbal communication skills.
• Strong work ethics to maintain credibility.
• Ability to work effectively in a team.
• Attention to detail, initiative, and follow-up skills.
• Excellent interpersonal skills.
• Ability to work under pressure.