Personal Assistant With Accounts Experience (Newcastle)

Imforce Consolidated; Pietermaritzburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading company in Pietermaritzburg is seeking a highly organized Personal Assistant to support a Senior Manager. The role involves administrative and financial tasks, requiring strong communication and multitasking skills. Ideal candidates will have a background in accounting and excellent proficiency in Microsoft Office. This full-time position offers a dynamic work environment and the opportunity to contribute to various projects.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Solid background in accounts or financial administration.

Responsibilities

• Providing day-to-day administrative support including calendar management.
• Assisting with basic accounting tasks like invoice preparation.
• Supporting management of small projects or tasks.

Skills

Organizational Skills

Communication

Attention to Detail

Multitasking

Proactive Attitude

Education

Degree in Business

Diploma in Accounting

Tools

Microsoft Office Suite

QuickBooks

Job description

We are seeking a highly organized and detail-oriented Personal Assistant (PA) with experience in Accounts administration to provide comprehensive support to a Senior Manager. This role combines traditional personal assistant responsibilities with a strong understanding of basic accounting principles and tasks. The ideal candidate will have excellent organizational skills, a high level of professionalism, and the ability to multitask effectively in a dynamic work environment.

Responsibilities include:

1. Administrative Support:
   • Providing day-to-day administrative support including calendar management, scheduling meetings, and handling correspondence.
   • Screening and prioritizing calls, emails, and other communication.
   • Organizing travel arrangements such as flights, accommodations, and itineraries.
   • Maintaining digital and paper-based files, documents, and records.
   • Handling confidential information with discretion and professionalism.
   • Performing general office duties like ordering supplies, managing office maintenance, and liaising with service providers.
2. Accounts & Financial Support:
   • Assisting with basic accounting tasks, including invoice preparation, expense tracking, and reconciliation.
   • Maintaining accurate records of financial transactions and assisting in financial report preparation.
   • Supporting budgeting processes and ensuring timely invoice and payment processing.
   • Liaising with vendors, clients, and internal departments regarding financial matters.
   • Assisting with payroll tasks such as tracking employee hours and managing expenses.
   • Preparing financial spreadsheets and reports using Excel or other software.
   • Adhering to company financial policies and procedures.
3. Project Management:
   • Supporting management of small projects or tasks, ensuring deadlines and milestones are met.
   • Organizing events, meetings, or conferences, including budgeting and vendor coordination.
4. Other Duties:
   • Undertaking additional tasks as assigned by the Manager to ensure smooth daily operations.

Requirements:

1. Proven experience as a Personal Assistant, Executive Assistant, or similar role.
2. Solid background in accounts or financial administration with basic accounting knowledge.
3. Proficiency in Microsoft Office Suite.
4. Excellent written and verbal communication skills.
5. Ability to multitask, prioritize, and meet deadlines.
6. Strong attention to detail, especially in financial matters.
7. Highly organized, able to work independently and in a team.
8. Discretion and integrity handling confidential information.
9. Proactive attitude, anticipating needs and taking initiative.
10. Relevant degree or qualification in Business, Finance, or related field is a plus.

Please send your CV to...

Desired Experience & Qualification:

• Matric
• Degree, diploma, certification, or training in accounting or finance
• Minimum of 2 years experience as a Personal Assistant

Package & Remuneration:

Details to be discussed during interview.

Key Skills: Senior Care, Time Management, Google Docs, Hoyer Lift, QuickBooks, Infection Control Training, Caregiving, Office Experience, Personal Assistant Experience, Home Care, Alzheimer's Care, Administrative Experience

Employment Type: Full-Time

Experience: 2+ years

Vacancy: 1